Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Inquilab Housing Association
Unit 3, 8 Kew Bridge
Brentford
TW8 0FJ
UK
Contact person: Tim Frondigoun
Telephone: +44 1215153831
E-mail: tfrondigoun@arkconsultancy.co.uk
NUTS: UKI75
Internet address(es)
Main address: https://inquilabha.org/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Responsive, Void and Planned Maintenance Partnering Contract
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
Inquilab owns and manages over 1 200 residential properties in the West London Boroughs of Hillingdon, Ealing, Hounslow, Harrow, Brent, Richmond, Kingston-upon-Thames and Kensington and Chelsea, and in the Boroughs of Slough and Elmbridge. Inquilab is looking to procure a single contract for the delivery of responsive repairs, works to void properties including gas safety checks, electrical safety checks and remedial works, planned elemental investment works and cyclical redecorations. The contract will commence in October 2019, with the planned and cyclical maintenance elements commencing in April 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
17 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
50710000
II.2.3) Place of performance
NUTS code:
UKI7
Main site or place of performance:
All properties in the ownership or under the management of Inquilab HA across West London and the Boroughs of Slough and Elmbridge.
II.2.4) Description of the procurement
The following will be operational from the start of the contract in October 2019:
Responsive repairs and maintenance to residential properties and communal areas of blocks
— repairs and improvements to empty homes to enable reletting,
— gas safety checks to void properties,
— electrical safety checks and remedial works.
From April 2020 the following works will be undertaken through this contract:
— planned replacement of components, including kitchens, bathrooms, doors, windows, roofs, boilers and central heating, rewires and electrical upgrades,
— cyclical decorations.
The following may be added to the contract, subject to satisfactory performance and value for money:
— aids and adaptations.
II.2.5) Award criteria
Quality criterion: Resourcing and managing the contract
/ Weighting: 12 %
Quality criterion: Mobilisation
/ Weighting: 8 %
Quality criterion: ICT Implementation and interfaces
/ Weighting: 10 %
Quality criterion: Customer care and safety
/ Weighting: 12 %
Quality criterion: Risk management
/ Weighting: 4 %
Quality criterion: Social value
/ Weighting: 4 %
Price
/ Weighting:
50 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
There will be a no-fault break clause operational with 12 months' written notice on either side.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 234-533908
Section V: Award of contract
Title: Responsive, Void and Planned Maintenance Partnering Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/07/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
T Gilmartin Ltd
4169879
First Floor, Radius House, 51 Clarendon Road
Watford
WD17 1HP
UK
Telephone: +44 1582726803
E-mail: office@gilmartins.co.uk
NUTS: UKH23
Internet address(es)
URL: www.gilmartins.co.uk
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 17 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Bidders must use the web link provided in this notice to access the selection questionnaire.
Bidders must complete the selection questionnaire, using the information provided in this notice as guidance.
The contracting authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract reserving the right to cancel or awarding part or parts of this contract.
The contracting authority shall not be liable for any cost or expense incurred by operators in connection with the completion and return of information requested in this contract notice.
Economic operators are asked to note that the provisions of the Transfer of Undertaking (Protection of Employment) Regulations 2014 may apply.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales at the Royal Courts of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: www.justice.gov.uk/courts
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales at the Royal Courts of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: www.justice.gov.uk/courts
VI.5) Date of dispatch of this notice
05/08/2019