Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Gateway Housing Association
409-413 Mile End Road
London
E3 4PB
UK
Contact person: Patricia Conway
E-mail: pconway@inprovagroup.com
NUTS: UKI
Internet address(es)
Main address: http://www.gatewayhousing.org.uk/
Address of the buyer profile: https://in-tendhost.co.uk/procurementforhousing
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/procurementforhousing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/procurementforhousing
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gateway Housing Association — Grounds Maintenance, Tree Works and Associated Services
Reference number: PfHCon/00000027
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Gateway Housing Association wish to appoint an experienced service provide to undertake grounds maintenance and tree works including grass cutting, hedge maintenance, flower and herbaceous bed and boarder maintenance, weed control, specialist tree works, on-going tree maintenance and other related works and services as required by Gateway Housing Association. Services are required at approximately 65 sites within the London Boroughs of Tower Hamlets, Hackney and Newham. It is intended that the contract established following the procurement will run for an initial term of 3 years, extendable for a further term of 2 years via annual extensions. Any extension will be at the discretion of Gateway HA. The estimated contract value is c. 100 000 GBP per annum (excluding VAT). Procurement for Housing have been appointed by Gateway Housing Association (‘Gateway HA’) to facilitate this tendering exercise.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
77340000
77312000
77211300
77211400
77211500
77314100
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
As per Section — II.1.4) Short description.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will run for an initial term of 3 years, extendable for a further term of 2 years via annual extensions. Any extension will be at the discretion of Gateway Housing Association. The estimated value included at Section II.2.6) — Estimated value for the maximum 5 year contract term.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As detailed in the procurement documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the procurement documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2019
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
30/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Gateway Housing Association has been supporting communities to thrive since 1926. Gateway HA is an ambitious housing association with 3 000 homes in the heart of London’s East End. Gateway HA operate mostly in the London Borough of Tower Hamlets but have some properties in Hackney and Newham. These are made up of social rented homes, shared ownership homes and sheltered housing. Developing new homes is also a priority for Gateway HA and their current programme is on course to deliver 500 new homes by 2020. Gateway HA also run their own in-house maintenance service, Gateway Homeworks. The organistion’s focus is on 'supporting communities to thrive'. That's why they invest so much in community projects for their resident groups and young people each year, making them much more than a landlord. Gateway HA are the biggest provider of sheltered housing in Tower Hamlets, and were the first registered provider of older persons’ shared ownership in the borough. Residents are at the heart of all Gateway HA do. Gateway has demonstrated over the years’ considerable commitment to engaging customers in the development and review of the service it offers. A selection of types of activities includes; Board (where it has residents representation), Residents’ Scrutiny Panel, Sheltered Housing Forum, Repairs and Maintenance Panel, Leaseholders’ Panel, Residents’ Associations and Groups etc. In addition, their digital training suite, The Zone, helps Gateway HA to deliver their STEP (Support to Employment Programme) for local people. Gateway HA support residents impacted by Welfare Reform through in-house welfare and income support team and partnership agencies. The organisations commitment to helping residents with welfare support and gaining sustainable employment has been recognised nationally with Gateway HA being shortlisted in 2018 for the 24 Housing Welfare Wise Awards.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Gateway Housing Association will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
VI.5) Date of dispatch of this notice
07/08/2019