Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Essex
Colchester
UK
E-mail: procure@essex.ac.uk
NUTS: UKH3
Internet address(es)
Main address: https://www.essex.ac.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
T783 Out of Hours Library and Security Services
Reference number: DN29
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Essex is looking for a contractor to fulfil its requirement to provide out of hours library and security services.
This contract is for the provision of ‘out of hours’ library service that is comparable to the services provided during our core hours, this contract is not a standard security contract but rather a contract for the provision of key library services. Contracted staff will be based at the library helpdesk and will be expected to support all library users, answering basic customer queries and dealing with various library and IT-related administrative tasks, both at the helpdesk itself and as part of ‘roving’ support throughout the building. Staff assigned to this contract therefore need to be numerate and literate, be competent and confident in the use of IT, and have excellent interpersonal and customer care.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
498 148.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
92511000
79713000
II.2.3) Place of performance
NUTS code:
UKH3
II.2.4) Description of the procurement
The University carried out a pilot for out of hours library service, which started in October 2018 for a period of 9 months, which ends in June 2019. The pilot is proving to be a success and the University has decided to provide a 24/7 service at the Albert Sloman Library on a permanent basis during term time from October 2019. This contract is for the provision of ‘out of hours’ library service that is comparable to the services provided during our core hours, this contract is not a standard security contract but rather a contract for the provision of key library services. Contracted staff will be based at the library helpdesk and will be expected to support all library users, answering basic customer queries and dealing with various library and IT-related administrative tasks, both at the helpdesk itself and as part of ‘roving’ support throughout the building. Staff assigned to this contract therefore need to be numerate and literate, be competent and confident in the use of IT, and have excellent interpersonal and customer care.
It is a mandatory requirement that individuals undertaking designated activities for the successful supplier hold the compulsory security industry authority (SIA) licencing.
At the time of publishing the documentation, the University considers that transfer of undertakings (protection of employment) (‘TUPE’) would not apply but bidders must form their own view on this.
The duration of the contract will be for initial period of 36 months, with the option to extend for a further 2 x 12 months (in 12 months increments), subject to satisfactory performance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 063-146721
Section V: Award of contract
Contract No: T783 Out of Hours Library and Security Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2019
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Reassurance Security Services Ltd
Hertfordshire
AL9 5HZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 498 148.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Royal Courts of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
06/08/2019