Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, Richmond House
London
SW1A 0AA
UK
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
NUTS: UKI32
Internet address(es)
Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Parliament UK
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GSV1814-Provision of Peer Review Lift Consultancy Services to the Parliamentary Estate
Reference number: GSV1814
II.1.2) Main CPV code
71310000
II.1.3) Type of contract
Services
II.1.4) Short description
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (the ‘Contracting Authority’) seeks expressions of interest from suitability qualified and experienced economic operators to enter into a long-term agreement (Authority’s reference: GSV1814) for lift engineering consultancy services across the Houses of Parliament Estate (comprising of 84 lifts). The consultant will act on behalf of the authority to provide specialist services for the on-going planned and reactive works to the buildings within the estate, projects of which will include building refurbishment, new build and maintenance projects. The projects and services will utilise the RIBA Plan of Work 2013 and will be carried out to BIM Level 2 in compliance with cyber and physical security requirements. The appointment will be under a NEC3 Professional Services Contract.
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50750000
42416100
71321000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
The majority of buildings on the authority’s estate are Grade I and Grade II listed buildings, therefore requiring some historic building conservation experience. The consultant to be appointed will be have a proven track record of working on projects involving prestigious buildings of significant historical interest, with demonstrable experience of having integrated innovative lift engineering solutions, within conservation/listed building constraints. The services of a specialist lift consultant is required for a period of up to 3 years (which may be subject to extension) to produce detailed technical design briefs, scoping documents and engineering specifications, peer review technical designs for lifts and vertical transportation on all projects on the Parliamentary Estate, and to audit the performance of the planned preventative and reactive maintenance contractor. The lift consultant will support the parliamentary design authority in its role as custodian of the lift engineering infrastructure on the Parliamentary Estate to develop technical standards and a long-term strategy for lift modernisation. The role of the appointed consultant will be to maintain and update these documents at least once a year and ensure compliance to these documents by design and delivery teams and to keep the authority abreast of developments in the industry. The Services required are broadly defined as follows:
1) Undertake traffic analysis and condition surveys and produce options appraisals;
2) Carry out whole of life costing;
3) Produce detailed technical design briefs, technical standards and engineering specifications;
4) Monitor the work of consultants and contractors including review technical designs for lifts and vertical transportation and undertake site inspections and witnessing;
5) Audit of planned preventative and re-active maintenance contractor performance.
The appointed consultancy will undertake periodic reviews of lift traffic analysis of the entire estate (including newly acquired buildings), produce briefing documents, quality standards and specifications for procurement of lift delivery teams, evaluate proposals from the appointed lift delivery teams, undertake inspections and site surveys, produce whole of life costing appraisals, and undertake performance audits of the maintenance contractor. The consultant will be required to provide design peer review and inspection services on all RIBA stages for lift projects across the Parliamentary Estate. All staff working on lifts will have qualifications and accreditation specific to the Lifts and vertical transportation industry as required by BS7255 Safe Working on Lifts. They should be able to fully deliver all elements of their role including work and inspections in the lift shaft. The contract will be on a lump sum basis for core services with provisional fees for optional services. Estimated value of works for the initial term is 240 000 GBP ex. VAT. Contract performance will be monitored quarterly against set Key performance indicators (KPIs), and an annual contract review will take place.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Suppliers are required to download the non-disclosure deed (NDD) from the portal before accessing the ITT documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/09/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
06/09/2019
Local time: 12:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The ITT documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk
Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via email are not acceptable. To access these documents select the tender reference GSV1814 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)2072191600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on the 6.9.2019. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR. Suppliers are required to download the non-disclosure deed (NDD) from the portal before accessing the ITT documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
06/08/2019