Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cleveland Fire Authority
Endeavour House, Training and Admin Hub, Queens Meadow
Hartlepool
TS25 5TH
UK
Contact person: Marion Mayes
Telephone: +44 1429872311
E-mail: mmayes@clevelandfire.gov.uk
Fax: +44 1429874072
NUTS: UKC1
Internet address(es)
Main address: https://in-tendhost.co.uk/clevelandfire
Address of the buyer profile: https://in-tendhost.co.uk/clevelandfire
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: 10
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Firefighter Pension Administration and Pensioner Payroll Services.
Reference number: SP75-2018/19
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Cleveland Fire Authority is conducting a tendering exercise on behalf of the participated services (Cleveland Fire and Rescue Authority and Durham + Darlington Fire and Rescue Authority) for the provision of firefighter pension administration and pensioners payroll services, based on an open tender procedure. Further information on each participating service is available on their website:
— Cleveland Fire Brigade — www.clevelandfire.gov.uk Durham, and
— Darlington Fire and Rescue Service — www.ddfire.gov.uk The procurement exercise will be managed via the brigade procurement Portal (In-Tend) https://in-tendhost.co.uk/Clevelandfire/aspx/Home. Hard copy submissions will not be accepted. If you experience any technical difficulties from accessing the link, please contact the procurement department on 01429 872311 or email: procurement@clevelandfire.gov.uk
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
560 000.00
GBP
II.2) Description
Lot No: Lot 1 - Cleveland
II.2.1) Title
Provision of Firefighter Pension Administration and Pensioner Payroll Services — Cleveland
II.2.2) Additional CPV code(s)
66000000
66000000
66000000
II.2.3) Place of performance
NUTS code:
UKC11
Main site or place of performance:
II.2.4) Description of the procurement
Cleveland Fire Authority is conducting a tendering exercise on behalf of the participated services (Cleveland Fire and Rescue Authority and Durham + Darlington Fire and Rescue Authority) for the provision of firefighter pension administration and pensioners payroll services, based on an open tender procedure. Further information on each participating service is available on their website:
— Cleveland Fire Brigade — www.clevelandfire.gov.uk Durham, and
— Darlington Fire and Rescue Service — www.ddfire.gov.uk The procurement exercise will be managed via the brigade procurement Portal (In-Tend) https://in-tendhost.co.uk/Clevelandfire/aspx/Home. Hard copy submissions will not be accepted. If you experience any technical difficulties from accessing the link, please contact the procurement department on 01429 872311 or email: procurement@clevelandfire.gov.uk
II.2.5) Award criteria
Cost criterion: MEAT
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2 - Durham and Darlington
II.2.1) Title
Provision of Firefighter Pension Administration and Pensioner Payroll Services — Durham and Darlington Fire Rescue Service
II.2.2) Additional CPV code(s)
66000000
66000000
66000000
II.2.3) Place of performance
NUTS code:
UKC14
UKC13
Main site or place of performance:
II.2.4) Description of the procurement
Cleveland Fire Authority is conducting a tendering exercise on behalf of the participated services (Cleveland Fire and Rescue Authority and Durham + Darlington Fire and Rescue Authority) for the provision of firefighter pension administration and pensioners payroll services, based on an open tender procedure. Further information on each participating service is available on their website:
— Cleveland Fire Brigade — www.clevelandfire.gov.uk Durham, and
— Darlington Fire and Rescue Service — www.ddfire.gov.uk The procurement exercise will be managed via the brigade procurement Portal (In-Tend) https://in-tendhost.co.uk/Clevelandfire/aspx/Home. Hard copy submissions will not be accepted. If you experience any technical difficulties from accessing the link, please contact the procurement department on 01429 872311 or email: procurement@clevelandfire.gov.uk
II.2.5) Award criteria
Cost criterion: MEAT
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: Lot 1 - Cleveland Fire Authority
Contract No: SP75-2018/19
Title: Provision of Firefighter Pension Administration and Pensioner Payroll Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/06/2019
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
XPS Administration
London
WC2N 5HR
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 285 602.44
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: Lot 2 - Durham and Darlington Fire and Rescue Service
Contract No: S&P75 2018
Title: Provision of Pensions Administration and Pensioner Payroll Service
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Legal and Monitoring Officer
Endeavour House, Training and Admin Hub, Stockton Road
Hartlepool
TS25 5TH
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Cleveland Fire Authority
Endeavour House, Training and Admin Hub, Queens Meadow
Hartlepool
TS25 5TH
UK
Telephone: +44 1429872311
E-mail: mmayes@clevelandfire.gov.uk
Fax: +44 1429874072
Internet address(es)
URL: https://in-tendhost.co.uk/clevelandfire
VI.5) Date of dispatch of this notice
06/08/2019