Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Association of North East Councils Limited trading as NEPO (Central Purchasing Body)
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org
NUTS: UKC
Internet address(es)
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.nepo.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NEPO208 Vehicle Parts and Lubricants
Reference number: NEPO208
II.1.2) Main CPV code
34300000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NEPO is seeking to procure a framework contract for the supply of vehicle parts and lubricants for a wide range of cars, light and medium commercials, heavy goods, specialist and grounds maintenance vehicles.
II.1.5) Estimated total value
Value excluding VAT:
16 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Vehicle Parts
II.2.2) Additional CPV code(s)
34310000
34320000
34330000
II.2.3) Place of performance
NUTS code:
UKC
II.2.4) Description of the procurement
NEPO are using an Open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO eTendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register
Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the System Support Team on 03300050352. For not time-critical issues, such as passwords, general account queries and location of information etc, please contact the Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to login or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com this will automatically log a support ticket on the Proactics Supplier Support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be placed with the successful suppliers by any client using the framework contract pursuant to this process and accepts no liability thereof.
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15).
Lot 1: vehicle parts of the agreement will be available for use by all NEPO Members. A list of NEPO members is available in the about section of the NEPO website: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members in the North East region. Current Associate Members are listed on the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the North East of England. A complete list of permissible users is shown on the NEPO website: www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Cost criterion: Price
/ Weighting: 70 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework contract will be a direct replacement for the current NEPO208 vehicle parts and lubricants contract, it is anticipated that the preceding framework contract will be subject to future renewals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lubricants
II.2.2) Additional CPV code(s)
24951000
24951100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NEPO are using an open procedure for the procurement of this framework contract. The opportunity can be accessed via the NEPO eTendering system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, suppliers should register on the NEPO eTendering system at https://procontract.due-north.com/Register
Tender responses must be submitted using the link above. Tender responses submitted via postal or email methods will not be accepted. If you require time-critical assistance on submitting your tender response, please contact the System Support Team on 03300050352
For not time-critical issues, such as passwords, general account queries and location of information, etc., please contact the Proactics Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactics.com this will automatically log a support ticket on the Proactics Supplier Support Helpdesk. Successful suppliers will enter into a framework agreement in a form which is set out in the procurement documents. NEPO does not give any guarantee and/or warrant the actual value of services which will be placed with the successful suppliers by any client using the framework contract pursuant to this process and accepts no liability thereof.
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15).
Lot 2 (lubricants) of the agreement will be available for use by all NEPO Members.
A list of NEPO members is available in the About section of the NEPO website: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed on the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK.
A complete list of permissible users is shown on the NEPO website: www.nepo.org/associate-membership/permissable-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 30 %
Cost criterion: Price
/ Weighting: 70 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
This framework contract will be a direct replacement for the current NEPO208 vehicle parts and lubricants contract, it is anticipated that the preceding framework contract will be subject to future renewals.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/01/2020
IV.2.7) Conditions for opening of tenders
Date:
16/09/2019
Local time: 12:00
Information about authorised persons and opening procedure:
Legal representatives from Gateshead Metropolitan Council will be responsible for opening tender responses.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12-24 months prior to the framework contract expiry date.
VI.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO Members. A list of member organisations is available in the about section of the NEPO website www.nepo.org
Lot 2 of this agreement will also be made available to all current and future NEPO Associate members throughout all administrative regions of the UK. Lot 1 of this agreement will be made available to all current and future associate members throughout the North East Region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
http://hwb.wales.gov.uk/
https://www.education-ni.gov.uk/
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure
http://www.scottishambulance.com/TheService/organised.aspx
http://www.hscni.net/index.php?link=trusts
http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.scotland.gov.uk/Publications/2012/02/2421/1
https://www.communities-ni.gov.uk/contact
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.ons.gov.uk/
https://www.police.uk/forces/
http://www.police-information.co.uk/index.html
http://www.psni.police.uk/index.htm
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.fire.org.uk/fire-brigades.html
http://www.nifrs.org/areas-districts/
http://www.firescotland.gov.uk/your-area.aspx
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://directory.scottishhousingregulator.gov.uk/pages/default.aspx
https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en
https://www.nidirect.gov.uk/contacts/housing-associations
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx
http://www.oscr.org.uk/
https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.sell2wales.gov.uk/Search/search_Auth.aspx
http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
VI.4) Procedures for review
VI.4.1) Review body
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.2) Body responsible for mediation procedures
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.4.4) Service from which information about the review procedure may be obtained
NEPO
Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
UK
E-mail: marie.bartup@nepo.org
Internet address(es)
URL: www.nepo.org
VI.5) Date of dispatch of this notice
08/08/2019