Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467530600
E-mail: jamewatt@aberdeencity.gov.uk
NUTS: UKM50
Internet address(es)
Main address: http://www.aberdeencity.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Transportation
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Design, Development and Deployment of a Transport Journey Planning Tool
Reference number: 000-HUQP8633
II.1.2) Main CPV code
72212000
II.1.3) Type of contract
Services
II.1.4) Short description
This commission is to design, develop and deploy an interactive multimodal journey planning tool for the Aberdeen City Region, which incorporates operational data sets into the journey planning process, ready for launch in February 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71311200
72220000
72246000
72266000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen.
II.2.4) Description of the procurement
Aberdeen is 1 of the several Living Lab cities for Civitas’ Horizon 2020 PORTIS project aimed at encouraging sustainable urban mobility. Aberdeen City Council has begun to implement a transport strategy as part of the Civitas Portis to improve the city’s transport system. The scope of this particular project is part of the European Union (EU) Civitas Portis Project and as such this procurement receives funding through the EU’s Horizon 2020 research and innovation programme, under the grant agreement 690713. The EU is however not participating as a contracting authority in this procurement.
This commission is to design, develop and deploy an interactive multimodal journey planning tool for the Aberdeen City Region, which incorporates operational data sets into the journey planning process, ready for launch in February 2020. The successful tenderer shall subsequently design augmentations to this first iteration of the product by means of a co-design process. This co-design process shall be undertaken through engagement with potential users of the journey planning tool, across a range of transport interests and demographic groups, carrying out a series of at least 2 further ‘design sprints’ informed by this process. Design extensions to the core product shall be reviewed against the overall Civitas Portis project objectives, and the objectives of this specific measure, by the successful tenderer. Following the delivery of these key milestones, the successful tenderer shall assume post-deployment system management and support services for the tool. Further ‘design sprints’ to enhance the functionality of the tool will also be considered. In this respect it is expected that the successful tenderer shall develop the journey planning tool using an agile methodology, with the first iteration of the core product developed in a manner which allows additional features of the tool to be developed and deployed in agile design ‘sprints’.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 x 12 month extensions at the sole discretion of the Council.
II.2.9) Information about the limits on the number of candidates to be invited
Objective criteria for choosing the limited number of candidates:
Due to the nature of the services it is envisaged there will be a limited number of suitably qualified suppliers to perform the required services. Full details can be found in the attached ESPD Instructions document.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Bidders invited to tender shall provide day rates per staff member for optional post-deployment design ‘sprints’, and subsequent functionality updates to the journey planning tool, separately and clearly within the pricing schedule, along with estimated resource requirements for such ‘sprints’.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per attached ESPD Instructions which incorporates the ESPD document.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 120-273394
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/09/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593582
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:593582)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
UK
Telephone: +44 1467530600
Internet address(es)
URL: http://www.aberdeencity.gov.uk
VI.5) Date of dispatch of this notice
08/08/2019