Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Accent Housing Ltd
Charlestown House, Acorn Park Industrial Estate, Charlestown
Shipley
BD17 7SW
UK
Contact person: Tim Frondigoun
Telephone: +44 1215153831
E-mail: tfrondigoun@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKE
Internet address(es)
Main address: https://www.accentgroup.org
Address of the buyer profile: https://tendermanagement.launchcontrol-systems.com/register/index/6a43a1741c
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tendermanagement.launchcontrol-systems.com/register/index/6a43a1741c
Additional information can be obtained from another address:
ARK Consultancy Ltd
ARK Central, 84 Spencer Street
Birmingham
B18 6DS
UK
Contact person: Tim Frondigoun
Telephone: +44 1215153831
E-mail: tfrondigoun@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKG31
Internet address(es)
Main address: http://www.arkconsultancy.co.uk
Tenders or requests to participate must be sent electronically to:
www.procure-plus.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Heating Servicing and Repair Term Service Contract
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Works
II.1.4) Short description
Accent Housing Ltd (Accent) owns and manages properties across 5 regions, which are described as Accent South, Accent East, Accent North West, Accent North East and Accent Yorkshire. Accent is looking to procure a contract on a 4 area lot basis for the provision of gas servicing and maintenance and provision of servicing and maintenance to a small number of non-gas heating systems (excluding electric heating systems). The areas are being aligned to Accent's regions, with Yorkshire and North East let as a combined area under this contract.
II.1.5) Estimated total value
Value excluding VAT:
25 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Accent East
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKH
UKF
Main site or place of performance:
At properties in the ownership or under the management of Accent Housing Ltd across its Accent East operating area.
II.2.4) Description of the procurement
The scope of the works includes the provision of a 3-star gas servicing and maintenance service to over 3 100 properties. This includes an annual service and provision of LGSR, twice-yearly servicing of commercial boilers, responses to breakdowns and repairs, uncapping gas supply to void properties and gas safety checks for mutual exchanges. Data is provided within the tender documentation. Accent Housing Ltd is inviting contractors to register their interest in this procurement opportunity and to complete and submit an invitation to tender questionnaire and appropriate financial information (annual accounts). The contract is due to commence in April 2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 90
This contract is subject to renewal: Yes
Description of renewals:
Accent retains the right to extend the contract by a further 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Accent North East and Accent Yorkshire
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKC
UKE
Main site or place of performance:
At properties in the ownership or under the management of Accent Housing Ltd across its Accent North East and Accent Yorkshire operating areas.
II.2.4) Description of the procurement
The scope of the works includes the provision of a 3-star gas servicing and maintenance service to over 5 200 properties. This includes an annual service and provision of LGSR, twice-yearly servicing of commercial boilers, responses to breakdowns and repairs, uncapping gas supply to void properties and gas safety checks for mutual exchanges. Data is provided within the tender documentation. Accent Housing Ltd is inviting Contractors to register their interest in this procurement opportunity and to complete and submit an invitation to tender questionnaire and appropriate financial information (annual accounts). The contract is due to commence in April 2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 90
This contract is subject to renewal: Yes
Description of renewals:
Accent retains the right to extend the contract by a further 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Accent North West
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
At properties in the ownership or under the management of Accent Housing Ltd across its Accent North West operating areas.
II.2.4) Description of the procurement
The scope of the works includes the provision of a 3-star gas servicing and maintenance service to over 3 200 properties. This includes an annual service and provision of LGSR, twice-yearly servicing of commercial boilers, responses to breakdowns and repairs, uncapping gas supply to void properties and gas safety checks for mutual exchanges. Data is provided within the tender documentation. Accent Housing Ltd is inviting contractors to register their interest in this procurement opportunity and to complete and submit an invitation to tender questionnaire and appropriate financial information (annual accounts). The contract is due to commence in April 2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 90
This contract is subject to renewal: Yes
Description of renewals:
Accent retains the right to extend the contract by a further 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Accent South
II.2.2) Additional CPV code(s)
50720000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
At properties in the ownership or under the management of Accent Housing Ltd across its Accent South operating areas.
II.2.4) Description of the procurement
The scope of the works includes the provision of a 3-star gas servicing and maintenance service to over 3 000 properties. This includes an annual service and provision of LGSR, twice-yearly servicing of commercial boilers, responses to breakdowns and repairs, uncapping gas supply to void properties and gas safety checks for mutual exchanges. Data is provided within the tender documentation. Accent Housing Ltd is inviting Contractors to register their interest in this procurement opportunity and to complete and submit an invitation to tender questionnaire and appropriate financial information (Annual Accounts). The contract is due to commence in April 2020.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 90
This contract is subject to renewal: Yes
Description of renewals:
Accent retains the right to extend the contract by a further 60 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The organisation and its engineers must be Gas Safe registered.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The tender documentation sets out the contract performance conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 052-118432
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/10/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
04/10/2019
Local time: 12:05
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Bidders must use the web link provided in this notice to access the tender documentation. Bidders must complete the tender documentation using the information provided in this notice as guidance. The contracting authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract reserving the right to cancel or awarding part or parts of this contract. The contracting authority shall not be liable for any cost or expense incurred by operators in connection with the completion and return of information requested in this contract notice. Economic operators are asked to note that the provisions of the Transfer of Undertaking (protection of employment) Regulations 2014 may apply. In the event of the early termination of one or more contracts for individual Lots, this procurement enables Accent to award all or part of the works under that lot to 1 or more providers who have been appointed to other lots, even if this results in an individual provider being appointed to more than 2 lots, for any period up to the full contract term and any permitted extension.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales at the Royal Courts of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: www.justice.gov.uk/courts
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales at the Royal Courts of Justice
The Strand
London
WC2 2LL
UK
Telephone: +44 2079476000
Internet address(es)
URL: www.justice.gov.uk/courts
VI.5) Date of dispatch of this notice
08/08/2019