Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Onward Group Ltd (Acting on behalf of itself and any current and future subsidiaries)
12 Hanover Street
Liverpool
L1 4AA
UK
Contact person: Lisa Kershaw
E-mail: procurement@onward.co.uk
NUTS: UKD
Internet address(es)
Main address: www.onward.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/onwardhomes/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Water Hygiene Management Services
Reference number: OH-P779
II.1.2) Main CPV code
65130000
II.1.3) Type of contract
Services
II.1.4) Short description
Onward Group (acting on behalf of itself and any current and future subsidiaries) are seeking to appoint a single, group wide contractor to undertake a planned water hygiene maintenance programme and follow on works as required, across the group for all 3 regions. The contract covers all periodic servicing and inspection, routine and responsive maintenance to all installations within the boundaries of each group of properties as well as additional responsive maintenance to deal with day to day repairs, emergency or out of hours work and works specified from a risk assessment completed within a pre-defined timescale.
II.1.5) Estimated total value
Value excluding VAT:
942 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
65100000
II.2.3) Place of performance
NUTS code:
UKD
Main site or place of performance:
II.2.4) Description of the procurement
Onward Group Ltd is one of the largest registered providers of social housing based solely in the North West of England with 35 000 homes across Merseyside, Lancashire, Greater Manchester and Cheshire. Formerly known as Symphony Housing Group, we rebranded to Onward in April 2017 and now operate as a single organisation under 1 common board. Onward’s housing stock is managed as 3 regions: Greater Manchester, Merseyside and Lancashire. Each Region is further divided in to a number of Neighbourhoods, reflecting local boundaries. Onward is as a not-for-profit organisation, committed to the regeneration and sustainability of the North West region, with a primary focus on making a positive difference in the communities we serve. Onward wishes to appoint a sole contractor to who will have the experience and capability to deliver a programme of water safety management services across the North West as expressed with in these tender documents. This will allow onward to meet its compliance responsibilities in accordance with water hygiene. The contractor is required to provide:
— water hygiene management,
— maintenance and responsive reactive services,
— sufficient resourcing to meet all contract requirements,
— web based electronic monitoring database.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract is eligible for one (1) three (3) year extension dependant on satisfactory performance during the initial term.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Onward reserves the right not to award, and/or to abandon this procurement at any time and/or to award a contract for part of the services at its sole discretion. Onward shall have no liability whatsoever to any tenderer as a result of its exercise of that discretion. All costs incurred by any tenderer before signature of any contract with Onward shall be incurred entirely at the tenderer's risk.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Contractors must provide evidence of their membership including date of enrolment and registration number, to enable onward to verify that the contractor hold this accreditation. Bidders must upload a valid certificate which must include the company name, registration or enrolment number and certification date. The certificate must cover the LCA areas of:
— water treatment services,
— hot and cold water monitoring and inspection services,
— cleaning and disinfection services,
— plant and equipment services.
Contractors who are not a Legionella Control Association registered will fail this criterion and be excluded from the tendering process.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Legionella control association registration.
III.2.2) Contract performance conditions
Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
09/09/2020
IV.2.7) Conditions for opening of tenders
Date:
09/09/2019
Local time: 12:05
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Under the Public Services (Social Value) Act 2012 the contracting authority must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions; and
(b) how, in conducting the process of procurement, it might act with a view to securing that improvement. Accordingly, the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the procurement documents.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales, Royal Courts of Justice
Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales, Royal Courts of Justice
Strand
London
WC1A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
Liverpool
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
08/08/2019