Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Information Commissioner
Information Commissioner’s Office, Wycliffe House, Water Lane
Wilmslow
SK9 5AF
UK
E-mail: procurement@ico.org.uk
NUTS: UKD62
Internet address(es)
Main address: https://www.ico.org.uk
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Other: Statutory public body with regulatory powers in data protection and information rights
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Vending Machines (Drinks and Snacks) Service
II.1.2) Main CPV code
42933300
II.1.3) Type of contract
Supplies
II.1.4) Short description
The ICO is looking for a provider of new free to vend hot drinks, pay-vending snack and cold drinks machines to supply all the ICO's Wilmslow premises.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
266 250.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD62
Main site or place of performance:
Cheshire East.
II.2.4) Description of the procurement
The ICO is seeking provision of vending machine services as follows:
We currently have 3 free-to-vend hot drinks machines provided in the ICO’s head office at Wycliffe House. Another free-to-vend hot drink machine is located in Kings Court. We are seeking to replace these drinks machines and add 2 extra machines in an additional office accommodation near Wycliffe House. Another new premise on Water Lane which is to be acquired shortly and will require 1 free-to-vend hot drinks machine. We therefore anticipate needing 7 new free-to-vend hot drinks machines at the start of the contract, and need the potential to add up to 3 further free-to-vend hot drinks machines during the term of the contract. This would bring the total to 10 free-to-vend hot drinks machines. We require a refill and maintenance service for all of the above machines.
The ICO also require 2 pay-vending snack machine and 2 pay-vending cold drinks vending machines to be based in the Wycliffe House and the additional office accommodation near Wycliffe House. We may also require up to 3 each of the pay-vending snack and cold drinks machines in addition to the initial 2 of each. This would bring the total to 5 each.
For the avoidance of doubt, all vending machines will remain the property of the supplier (or the supplier’s supplier) and title in them will not pass to the commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier.
II.2.5) Award criteria
Cost criterion: Quality
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 084-199071
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/07/2019
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Refreshment Systems Ltd
31 Bolling Road
Bradford
BD4 7HN
UK
NUTS: UKD62
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 266 250.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated total value of the contract of 275 000 GBP is based upon estimated pricing for the contract maximum of 10 free-to-vend machines over the whole 60 months. The initial requirement is for 7 free-to-vend hot drinks machines over 36 months with the possibility to extend for a further 2 12 month periods along with the potential to add up to 3 further free-to-vend hot drinks machines over the life of the contract.
The contract also includes the provision for a number of pay-vending cold drink and snack machines
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=418816788
GO Reference: GO-2019812-PRO-15240159
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
12/08/2019