Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Newcastle City Council
4th Floor, Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 8QH
UK
Contact person: Stacey Urwin
Telephone: +44 1912116569
E-mail: Corporate.Procurement.Team@newcastle.gov.uk
Fax: +44 1912114832
NUTS: UKC22
Internet address(es)
Main address: http://www.nepoportal.org
Address of the buyer profile: http://www.nepoportal.org
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Homelessness Prevention and Relief Responses
Reference number: P-006292
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Newcastle City Council are seeking to publish 5 tender opportunities (6 contracts) that provide homelessness prevention and relief responses. The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019, for all contracts:
opportunity 1: homelessness prevention and relief service in the East of Newcastle upon Tyne;
Opportunity 2: homelessness prevention and relief service in the West of Newcastle upon Tyne;
Opportunity 3: citywide supported accommodation for homeless people (2 separate contracts available);
Opportunity 4: supported accommodation and resettlement support for young people aged 16-24;
Opportunity 5: integrated accommodation and floating support service for people with mental health problems.
Providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the contracts in opportunity 3.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
12 615 296.00
GBP
II.2) Description
Lot No: Opportunity 1 - DN397264
II.2.1) Title
Homelessness Prevention and Relief Service in the East
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Overall aim of the service is to delivers an integrated response that prevents and relieves homelessness through the provision of:
— preventative outreach support,
— homelessness relief accommodation, which is short-term homelessness relief accommodation and crisis ‘emergency beds’,
— housing first,
— resettlement support.
See http://www.nepoportal.org portal reference DN397264 for full service description and requirements.
For clarity, providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the 2 contracts available in opportunity 3.
II.2.5) Award criteria
Quality criterion: As outlined within the ITT dcoumentation
/ Weighting: 100
Cost criterion: Agreement to the price indicated in the ITT documentation based on pass/fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Opportunity 2 - DN397405
II.2.1) Title
Homelessness Prevention and Relief Service in the West
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Overall aim of the service is to delivers an integrated response that prevents and relieves homelessness through the provision of:
— preventative outreach support,
— homelessness relief accommodation, which is short-term homelessness relief accommodation and crisis ‘emergency beds’,
— housing first,
— resettlement support.
See http://www.nepoportal.org portal reference DN397405 for full service description and requirements.
For clarity, providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the 2 contracts available in opportunity 3.
II.2.5) Award criteria
Quality criterion: As outlined in the ITT documentation
/ Weighting: 100
Cost criterion: Agreement to price stipulated in the ITT documentation, based on pass/fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Opportunity 3 - DN397407
II.2.1) Title
Citywide Supported Accommodation
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
These services will provide good quality supported accommodation in community-based settings, with support that prepare people to move to sustainable independence.
This opportunity will be awarded as 2 separate contracts, these will be awarded to the 2 highest ranked tenderers, based on an equal 50/50 split of stated contract value available. i.e. 2 386 268,00 GBP to each successful tenderer over the 4 years available (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
See http://www.nepoportal.org portal reference DN397407 for full service description and requirements.
For clarity, providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the 2 contracts available in opportunity 3.
II.2.5) Award criteria
Quality criterion: As outlined in the ITT documentation
/ Weighting: 100
Cost criterion: Agreement to price as stipulated in the ITT documentation, based on pass/fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Opportunity 4 - DN397414
II.2.1) Title
Supported Accommodation and Resettlement Support for Young People
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
This service will provide good quality accommodation and specialist support to meet the needs of young people including the provision of crisis ‘emergency beds’ and resettlement support.
See http://www.nepoportal.org portal reference DN397414 for full service description and requirements.
For clarity, providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the 2 contracts available in opportunity 3.
II.2.5) Award criteria
Quality criterion: As outlined in the ITT documentation
/ Weighting: 100
Cost criterion: Agreement to price as stipulated in ITT documentation, based on pass/fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Opportunity 5 - DN397414
II.2.1) Title
Integrated Accommodation and Floating Support for People with Mental Health Problems
II.2.2) Additional CPV code(s)
85000000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
This service will ensure there is an integrated offer of accommodation and support that responds flexibly to meet the needs of people with mental health problems to ensure the most appropriate intervention is offered.
See http://www.nepoportal.org portal reference DN397419 for full service description and requirements.
For clarity, providers can choose to bid for as many or as few of the contracts, however:
— any one prime contractor can only be awarded one of opportunities 1 and 2,
— any one prime contractor can only be awarded one of the 2 contracts available in opportunity 3.
II.2.5) Award criteria
Quality criterion: As outlined in the ITT documentation
/ Weighting: 100
Cost criterion: Agreement to price as stipulated in the ITT documentation, based on pass/fail
/ Weighting: 0
II.2.11) Information about options
Options:
Yes
Description of options:
The contract term will be 4 years (2 years with 2 x 12-month options to extend) to commence on 1.10.2019.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 088-211085
Section V: Award of contract
Lot No: Opportunity 1 - DN397264
Contract No: C-011402
Title: Homelessness Prevention and Relief Service in the East
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Home Group Ltd
22981R
Newcastle upon Tyne
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 070 464.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 52 %
Short description of the part of the contract to be subcontracted:
Tyne Housing Association to be sub-contracted to deliver 31 units of accommodation and resettlement, equating to approx. 45 % contractual obligations.
Shelter Housing to be sub-contracted Preventative Outreach Service equating to approx. 7 % of contractual obligations.
Section V: Award of contract
Lot No: Opportunity 2 - DN397405
Contract No: C-011406
Title: Homelessness Prevention and Relief Service in the West
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Changing Lives
995799
Gateshead
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 070 464.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 16 %
Short description of the part of the contract to be subcontracted:
Shelter will provide the support element of housing first provision estimated to be approx. 16 % of contractual obligations.
Section V: Award of contract
Lot No: Opportunity 3 - DN397407
Contract No: C-011408
Title: Citywide Supported Accommodation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Home Group Ltd
22981R
Newcastle upon Tyne
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 386 268.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 91 %
Short description of the part of the contract to be subcontracted:
North of England Refugee Service, to deliver 20 units of accommodation, approx 9 % contractual obligations
St Vincent de Paul, to deliver 12units of accommodation, approx 12 % of contractual obligations
Haven Tyneside Ltd, to deliver 45 units of accommodation, approx 20 % of contractual obligations
Tyne Housing Association,to deliver 45 units of accommodation, approx 51 % of contractual obligations
Section V: Award of contract
Lot No: Opportunity 4 - DN397414
Contract No: C-011409
Title: Supported Accommodation and Resettlement Support for Young People
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Home Group Ltd
22981R
Newcastle upon Tyne
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 747 772.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 18 %
Short description of the part of the contract to be subcontracted:
DePaul UK sub-contracted to deliver 18 units of supported accommodation, approx. 18 % of contractual obligations.
Section V: Award of contract
Lot No: Opportunity 5 - DN397414
Contract No: C-011410
Title: Integrated Accommodation and Floating Support for people with Mental Health problems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Karbon Homes Ltd
RS007529
Newcastle upon Tyne
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 954 060.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 35 %
Short description of the part of the contract to be subcontracted:
Mental Health Concern, subcontracted to deliver 14 units of accommodation, approx. 9 % of contractual obligations.
Richmond Fellowship, subcontracted to deliver 25units of accommodation, approx. 16 % of contractual obligations.
Mental Health Matters, subcontracted to deliver 16units of accommodation, approx. 10 % of contractual obligations.
Section V: Award of contract
Lot No: Opportunity 3 - DN397407
Contract No: C-011407
Title: Citywide Supported Accommodation
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
06/08/2019
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Changing Lives
995799
Gateshead
UK
NUTS: UKC22
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 386 268.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 21 %
Short description of the part of the contract to be subcontracted:
Praxis, subcontracted to provide supported housing for men and women, approx. 18 % of contractual obligations.
Action Foundation will provide specialist supported housing for refugees, approx. 3 % of contractual obligations.
Section VI: Complementary information
VI.3) Additional information
Please go to our web site located at www.nepoportal.org to register and download the documents. Under this procurement, the contractor is required to participate actively in the economic and social regeneration of the locality of, and surroundings of, the place of delivery for the procurement. Contract performance conditions may therefore relate in particular to social and environmental considerations. Electronic ordering will be used and or electronic invoicing will be accepted and or electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Newcastle upon Tyne
UK
VI.5) Date of dispatch of this notice
12/08/2019