Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Viewpoint Housing Association Ltd
SC005619
4 South Oswald Road
Edinburgh
EH9 2HG
UK
Telephone: +44 1316684247
E-mail: lindsay.wright@viewpoint.org.uk
NUTS: UKM75
Internet address(es)
Main address: https://www.viewpoint.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14002
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Viewpoint Housing Association: Responsive Repairs, Void Property Repairs, Emergency Call out Service
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Services
II.1.4) Short description
Viewpoint Housing Association: responsive repairs, void property repairs, emergency call out service.
II.1.5) Estimated total value
Value excluding VAT:
3 750 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
All-Trades Contract Encompassing Responsive Repairs, Void Property Relet Repairs and Emergency/Out of Hours Call-Out Service
II.2.2) Additional CPV code(s)
45000000
50700000
II.2.3) Place of performance
NUTS code:
UKM75
UKM73
UKM72
Main site or place of performance:
Edinburgh, Lothians and Fife.
II.2.4) Description of the procurement
Price/quality tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract duration will be 3 years with the option for 2 further 1 year extensions.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Shortlisting based on responses to ESPD.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Void Property Repairs
II.2.2) Additional CPV code(s)
45000000
50700000
II.2.3) Place of performance
NUTS code:
UKM75
UKM73
UKM72
Main site or place of performance:
Edinburgh, Lothians and Fife.
II.2.4) Description of the procurement
Price/quality tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract duration will be 3 years with the option for 2 further 1 year extensions.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Shortlisting based on responses to ESPD.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships. Bidders must be accredited by a registered Safety Schemes in Procurement ('SSIP') organisation such as CHAS or SafeContractor, or BS 18001 or equivalent. Bidders must also be members of SELECT, NICEIC or equivalent and also Gas Safe.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
See below, in case the information concerning turnover (general or specific) is not available for the entire period required, please state the date on which the bidder was set up or started trading. The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover.
Minimum level(s) of standards required:
Lot 01: bidders will be required to have a minimum ‘general’ yearly turnover of 1 000 000,00 GBP for the last 2 years.
Lot 02: bidders will be required to have a minimum ‘general’ yearly turnover of 250 000,00 GBP for the last 2 years.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
— employer’s (compulsory) liability insurance = 5 000 000,00 GBP,
— public liability insurance = 10 000 000,00 GBP.
http://www.hse.gov.uk/pubns/hse40.pdf
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4) of the OJEU contract notice or the relevant section of the site notice.
Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications.
Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications.
Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4) in the OJEU contract notice or the relevant section of the site notice.
Minimum level(s) of standards required:
ESPD Question 4C.1.2: provide a minimum of three (3) relevant examples.
ESPD Question 4C.6: relevant educational and professional qualifications: fully qualified all trades operatives, multi skilled operatives.
ESPD Question 4C.6.1: relevant managerial staff educational and professional qualifications: site management safety training scheme or equivalent qualification.
ESPD Question 4C.9: relevant tools, plant or technical equipment: bidders should include details of construction plant and equipment and also support/administrative equipment such as information technology/computer software systems, vehicle tracking, hand held devices for operatives, real time updating systems.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Lot 1: A schedule of rates will be used including performance requirements, NHF/M3 Schedule, Version 7.1.
Throughout the duration of the contract there will be continuous improvement including real time issuing and management of works orders, use of personal digital appliances by contractor’s operatives, weekend and out of hours appointments, provision of call centre facilities and the like. These will all be fully defined within the Invitation to Tender (‘ITT’) documentation. The successful organisation will therefore require to invest in such technology and service level improvements. The service will require to encompass 24 hours, 365 days per annum, i.e. comprehensive including outwith normal working hours.
Lot 2: As above however excluding out of hours and emergency call handling.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/09/2019
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
30/09/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Bidders should give adequate time for uploading documents.
Viewpoint Housing Association Ltd reserves the right to cancel the procurement process or not award a contract and is not liable for any costs incurred by bidders if it chooses not to proceed with the process.
Transfer of Undertakings (Protection of Employment) Regulations (‘TUPE’), Viewpoint Housing Association Ltd cannot state whether or not TUPE applies and is not: responsible for:
(a) providing any TUPE information; and
(b) warranting the accuracy of any TUPE info provided to the bidders by incumbent contractor.
Organisations should submit a fully completed ESPD submission for Lot 1 and/or Lot 2 and clearly identify each ESPD submission as Lot 1 or Lot 2.
Briefing event: it is anticipated that a briefing event will be held during the period of the ESPD submission to enable organisations to be briefed by Viewpoint Housing Association Ltd. This will comprise an open forum held at Viewpoint Housing Association head office in Edinburgh.
A summary of the expected community benefits has been provided as follows: the ITT documentation will include community benefits appropriate to the nature and scale of the works. It is anticipated.
These will include:
Lot 1: Organisations proposals for local labour, apprenticeships, contribution to tenant group projects and the like.;
Lot 2: Organisations proposals for benefits associated with void property repairs, for example, tenant welcome packs.
The contract documents shall, inter alia, include the requirement for bidders to include proposals for:
(a) continuous improvement;
(b) shared resources/staffing;
(c) void pack for incoming tenants;
(d) value engineering including options for price per property options;
(e) call handling.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=593114
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A subcontract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. A summary of the expected community benefits has been provided as follows: The ITT documentation will include community benefits appropriate to the nature and scale of the works. It is anticipated these will include:
Lot 1: organisations proposals for local labour, apprenticeships, contribution to tenant group projects and the like;
Lot 2: organisations proposals for benefits associated with void property repairs, for example, tenant welcome packs.
(SC Ref:593114)
VI.4) Procedures for review
VI.4.1) Review body
F3 Building Surveyors Ltd
99 Giles Street, Leith
Edinburgh
EH6 6BZ
UK
Telephone: +44 1315548050
VI.5) Date of dispatch of this notice
13/08/2019