Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of the West of England
Coldharbour Lane
Bristol
BS16 1QY
UK
Contact person: Vicky Johnson
Telephone: +44 117328227
E-mail: purchasing@uwe.ac.uk
NUTS: UKK11
Internet address(es)
Main address: www.uwe.ac.uk
Address of the buyer profile: www.uwe.ac.uk/finance/purchasing
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
019/2019 — Student Attendance Recording System
Reference number: UWE/019/2019E
II.1.2) Main CPV code
31711310
II.1.3) Type of contract
Services
II.1.4) Short description
The University of the West of England intends to pilot a student attendance recording system for 3 months, following successful completion of the pilot the University may commence a full roll out across all campuses. Following a previously unsuccessful OJEU process and further market engagement the University has found only one supplier that fulfils all the requirements.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
398 701.22
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31711310
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
II.2.4) Description of the procurement
UWE is committed to supporting students and recognises that engagement and attendance within teaching and learning is a key element in successful student retention, progression, achievement and employability. Currently pockets of attendance recording takes place across the University in silos within each of the faculties. These processes are manual and time consuming. Students on certain programmes are required to have their attendance recorded to comply with UKVR (visa) or minimal number of placement hours. The implementation of attendance recording provides the opportunity to more easily capture robust attendance data across a number of locations including teaching rooms, lecture rooms and field trips. The system must be a modern future proof system that will allow students to record their attendance within a location or event; automated as far as possible and will work for both timetabled and non-timetabled sessions; integrate with other UWE systems such as our in-house student records database, timetabling system and learner analytics system; and be capable of analysing data.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: N/A
Cost criterion: Cost
/ Weighting: N/A
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
Following unsuccessful completion for Lot 2 of the open procedure process under contract notice 2017/S2017-436310 due to no suitable tenders being submitted in response. Further engagement has taken place with the potential bidders, including system demonstrations and only one provider can now meet the technical requirements. The requirements have not been significantly altered and one potential provider has further developed their product to now meet the minimum requirements. The University intends to award a contract to this provider following a standstill period. Other bidders involved in the original process were informed of the reasons that their proposal did not meet the minimum requirements. As required full details are held in our Regulation 84 report.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 210-436310
Section V: Award of contract
Contract No: UWE/019/2019E
Title: Student Attendance Recording System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
14/08/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ex Libris (UK) Ltd
3438440
Floor 5, 3 Dorset Rise
London
EC4Y 8EN
UK
NUTS: UKI
Internet address(es)
URL: www.exlibrisgroup.com
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 398 701.22
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
University of the West of England
Coldharbour Lane
Bristol
BS16 1QY
UK
Telephone: +44 117328227
E-mail: purchasing@uwe.ac.uk
Internet address(es)
URL: www.uwe.ac.uk
VI.4.2) Body responsible for mediation procedures
University of the West of England
Coldharbour Lane
Bristol
BS16 1QY
UK
Internet address(es)
URL: www.uwe.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
University of the West of England
Coldharbour Lane
Bristol
BS16 1QY
UK
E-mail: Purchasing@uwe.ac.uk
Internet address(es)
URL: www.uwe.ac.uk
VI.5) Date of dispatch of this notice
15/08/2019