Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Contact person: Elli Nikolaou
Telephone: +44 1234845140
E-mail: procurement@bedsfire.gov.uk
NUTS: UKH24
Internet address(es)
Main address: https://www.bedsfire.gov.uk/home.aspx
Address of the buyer profile: https://www.bedsfire.gov.uk/home.aspx
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Emergency Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Replacement Integrated Communication Control System and Mobilising Solution
Reference number: BF0581
II.1.2) Main CPV code
32412000
II.1.3) Type of contract
Services
II.1.4) Short description
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.
The main deliverables of the Solution will include the following:
— provision of all hardware, including but not limited to workstation and server based hardware,
— provision of the core command and control software,
— provision of resilience/fall back arrangements by way of establishing a secondary control location,
— design, development, implementation, configuration, testing, user transition and training,
— provision of maintenance and support services throughout the life of the contract, and
— provision of a new Incident Reporting System (IRS).
II.1.5) Estimated total value
Value excluding VAT:
1 800 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH24
Main site or place of performance:
Bedford.
II.2.4) Description of the procurement
Bedfordshire Fire and Rescue Service, trading as Bedfordshire Fire and Rescue Authority (the 'Authority'), is inviting expressions of interest from suitably qualified organisations wishing to enter into a contract for the design, implementation, installation and maintenance of a replacement integrated communication control system and mobilising solution.
The main deliverables of the solution will include the following:
— provision of all hardware, including but not limited to workstation and server based hardware,
— provision of the core command and control software,
— provision of resilience/fall back arrangements by way of establishing a secondary control location at the Authority's reference site,
— design, development, implementation, configuration, testing, user transition and training,
— provision of maintenance and support services throughout the life of the contract, and
— provision of a new Incident Reporting System (IRS).
During the contract term, the solution will need to obtain ESN accreditation and smoothly and successfully transition from the current Airwave Tetra system to the Emergency Services Network.
The Authority is conducting this procurement under the Competitive Procedure with Negotiation (‘CPN’) pursuant to Regulation 29 of the Public Contracts Regulations 2015, as amended. In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29. it is anticipated that the contract will be awarded in January 2020 and the formal services phase shall commence on 14.1.2020 for a period of five (5) years from the Go Live Date with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.
The Authority has set an overall affordability envelope for the delivery of the contract. Submissions with a total whole life cost over the initial five (5) year contract term in excess of 1 800 000 GBP will be disqualified.
The Authority is not prescribing any specific technologies and/or hosting arrangements and as such all technical solutions put forward will be considered, providing they are capable of meeting the Authority's requirements.
The Authority is procuring this contract on the basis of an outcomes-based specification with the view of encouraging innovative solutions and ensuring that continuous improvement and further technological development can be achieved during the contract term.
The Authority reserves its position as to whether it will (or not) enter into contractual arrangements. Subsequently, the publication of the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack in no way commits the Authority to enter into any contractual relationship with the bidders or any other party.
The Authority reserves the right to:
— cancel, postpone, suspend or abort the selection and evaluation process at any stage of this procurement in its entirety,
— vary the project timetable or procurement process, including without limitation, to introduce further submission requirements, and
— amend, vary or digress from the process set out in the ISIT pack. In the event of any change to the process, the Authority will inform all bidders of the change.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality (technical quality questions and scenario testing
/ Weighting: 70
Cost criterion: Price (whole life costs)
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
1 800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29 of the Public Contract Regulations 2015, as amended, it is anticipated that the contract will be awarded in January 2020 and the formal Services Phase shall commence on 14.1.2020 for a period of five (5) years from the go live date (14.1.2021) with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.
The procurement assumes an implementation period of or around 12 months.
As such, the earliest renewal date will be in January 2026.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
In the event the Authority exercises the right to award on the basis of initial tenders without negotiation as prescribed by Regulation 29 of the Public Contract Regulations 2015, as amended, it is anticipated that the contract will be awarded in January 2020 and the formal services phase shall commence on 14.1.2020 for a period of five (5) years from the go live date (14.1.2021) with an option to extend for any period or periods of up to four (4) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority’s discretion.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/Y4A5FXQUEN
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are requested to refer to the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Bidders are requested to refer to the selection questionnaire instructions pack and the invitation to submit initial tenders (ISIT) pack.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 070-165196
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/09/2019
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/10/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
July 2024.
VI.3) Additional information
The contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must login, go to your response manager and add the following access code: Y4A5FXQUEN
Please ensure you follow any instruction provided to you here.
The use of the Delta eSourcing portal is compulsory and will be the main means of communication and exchange of documents between the Authority and bidders, although the Authority reserves the right at its sole discretion to communicate and/or exchange documents by other means.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bedford:-Communications-network./Y4A5FXQUEN
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Y4A5FXQUEN
GO Reference: GO-2019819-PRO-15268119
VI.4) Procedures for review
VI.4.1) Review body
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.4.2) Body responsible for mediation procedures
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Reviews and appeals will be referred to the Bedfordshire Fire and Rescue Service Assistant Chief Fire Officer or the Deputy Chief Fire Officer.
The procurement, negotiations and any resulting contract will be subject to English law and the exclusive jurisdiction of the English courts.
VI.4.4) Service from which information about the review procedure may be obtained
Bedfordshire Fire and Rescue Authority
92 Southfields Road, Kempston
Bedford
MK42 7NR
UK
Telephone: +44 1234845023
E-mail: procurement@bedsfire.gov.uk
Internet address(es)
URL: https://www.bedsfire.gov.uk/home.aspx
VI.5) Date of dispatch of this notice
19/08/2019