Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cherwell District Council
Bodicote House, Bodicote
Banbury
OX15 4AA
UK
Contact person: John Barnes
Telephone: +44 1295753747
E-mail: john.barnes@cherwell-Dc.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.cherwell-dc.gov.uk/
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA2781
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.cherwell-DC.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commercial Property Estate Management Services
II.1.2) Main CPV code
70332200
II.1.3) Type of contract
Services
II.1.4) Short description
Commercial property management services.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
70330000
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Banbury and Bicester.
II.2.4) Description of the procurement
The authority is seeking to appoint a commercial property and asset management services.
It is a critical consideration that the managing agent has experience of managing a nationally recognized Shopping Centre.
The sub-services of security and cleaning have already been contracted out separately for a period of 3 years from June 2019.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Subject to satisfactory performance and exercised by Cherwell District Council.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Proactive and innovative providers.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The authority will evaluate against the criteria in the SSQ and ITT. The authority reserves the right not to award any contract and will not be liable for any costs, charges and expenses incurred by the bidder who participates in the tender process.
The nominal value of the commercial property portfolio is circa 102 000 000 GBP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Should be members of RICS.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Membership of RICS.
III.2.2) Contract performance conditions
See tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/10/2019
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/10/2019
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
(MT Ref:217065)
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
London
WC2A 2LL
UK
Internet address(es)
URL: www.Justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Any review proceedings should be submitted to John Barnes.
Cherwell District Council.
VI.5) Date of dispatch of this notice
20/08/2019