Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Broadwater School
Summers Lane, Farncombe
Godalming
GU7 3BW
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
NUTS: UKJ25
Internet address(es)
Main address: http://www.broadwater.surrey.sch.uk/
Address of the buyer profile: http://www.broadwater.surrey.sch.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Godalming:-Building-cleaning-services./3AVA69A679
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/3AVA69A679
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-title/3AVA69A679
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Broadwater School
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Broadwater School, are requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the school buildings. Further details can be found within the attached documents.
II.1.5) Estimated total value
Value excluding VAT:
270 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ36
Main site or place of performance:
Central Hampshire.
II.2.4) Description of the procurement
Broadwater School, are requesting tender responses from suitably qualified cleaning contractors to deliver a daily, weekly, monthly, quarterly and periodic cleaning service to the school buildings. Further details can be found within the attached documents.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract management/staffing
/ Weighting: 35
Quality criterion: Client management
/ Weighting: 10
Quality criterion: Contract delivery
/ Weighting: 20
Cost criterion: Contract value — 3 year value
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
270 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2020
End:
31/03/2023
This contract is subject to renewal: Yes
Description of renewals:
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.
Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In the 1st instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the standard questionnaire process.
Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
A statement of a minimum turnover level is detailed within the standard questionnaire documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned (to www.delta-esourcing.com) as part of the standard questionnaire process.
Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
SQ risk grid status will be evaluated on a pass/fail basis. Please see the explanation on page 8-9 of the SQ for further information.
Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold or be willing to obtain the following levels of insurance cover:
— public liability insurance 5 000 000,00 GBP,
— employers liability insurance 5 000 000,00 GBP.
For those suppliers that ‘Pass’ the above assessments, the SQ financial score achieved will be added to the economic and financial standing section and weighted by the section weighting.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/09/2019
Local time: 12:00
Place:
Broadwater School.
Information about authorised persons and opening procedure:
Hard copies to be delivered to the school prior to the close time of the tender, these will be opened and witnessed at the school.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
30 months from contract start date, depending on whether extension periods are taken up.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Godalming:-Building-cleaning-services./3AVA69A679
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3AVA69A679
GO Reference: GO-2019821-PRO-15280076
VI.4) Procedures for review
VI.4.1) Review body
Broadwater School
Summers Road, Farncombe
Godalming
GU7 3BW
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
Internet address(es)
URL: http://www.broadwater.surrey.sch.uk/
VI.4.2) Body responsible for mediation procedures
Broadwater School
Summers Lane, Farncombe
Godalming
GU7 3BW
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
Internet address(es)
URL: http://www.broadwater.surrey.sch.uk/
VI.5) Date of dispatch of this notice
21/08/2019