Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hebridean Housing Partnership Ltd
Creed Court, Gleann Seilleach Business Park
Stornoway
HS1 2QP
UK
Contact person: ALT Procurement
E-mail: hhp@altprocurement.co.uk
NUTS: UKM64
Internet address(es)
Main address: www.hebrideanhousing.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12362
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HHP Planned, Cyclical and Responsive Maintenance Service and Void Works
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Works
II.1.4) Short description
The scope of work comprises of a suitably qualified and experienced supplier to undertake and manage the planned and reactive maintenance and voids works coverage for its housing stock. This includes the provision of a 24 hour a day, 365 days a year emergency response service. During public holidays rota information and contact information to be shared with HHP. The contractor will be required to liaise with HHP to develop an emergency pack.
II.1.5) Estimated total value
Value excluding VAT:
27 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50000000
45259300
45261900
45261910
45262330
50116100
50720000
50800000
45330000
45332200
50531200
II.2.3) Place of performance
NUTS code:
UKM64
II.2.4) Description of the procurement
The scope of work comprises of a suitably qualified and experienced supplier to undertake and manage the planned and reactive maintenance and voids works coverage for its housing stock. This includes the provision of a 24 hour a day, 365 days a year emergency response service. During public holidays rota information and contact information to be shared with HHP. The contractor will be required to liaise with HHP to develop an emergency pack.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
27 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals:
Initial 5 year term with option to extend by up to a further 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/10/2019
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/10/2019
Local time: 09:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
12 months before the end of the contract period.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=595353
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The contracting authority does not intend to include a subcontract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Due to geographical constraints and the response times required to meet regulatory requirements a focus will be placed on the use of local sub contractors.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
As per tender documentation.
(SC Ref:595353)
VI.4) Procedures for review
VI.4.1) Review body
Hebridean Housing Partnership Ltd
Creed Court, Gleann Seilleach Business Park
Stornoway
HS1 2QP
UK
Telephone: +44 3001230773
Fax: +44 1851707949
Internet address(es)
URL: www.hebrideanhousing.co.uk
VI.5) Date of dispatch of this notice
26/08/2019