Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
LGSS Procurement on behalf of Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
UK
Contact person: Mr Jon Collyns
Telephone: +44 1223715353
E-mail: jon.collyns@cambridgeshire.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.lgss.co.uk/about/
Address of the buyer profile: https://www.lgss.co.uk/about/
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Archaeological Fieldworks Services for Cambridgeshire County Council
Reference number: DN402889
II.1.2) Main CPV code
71351914
II.1.3) Type of contract
Services
II.1.4) Short description
As a developer, the Council and its agents have obligations towards mitigating the impact caused by its projects on the historic environment. This includes the need for archaeological investigations. This framework ensures the most productive and cost-effective suppliers of commercial fieldwork services are available to the Council.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
45100000
71351914
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The aims of this procurement are to replace a lapsed framework for similar requirements, which ran from 2014-2018. As a developer, the Council and its agents have obligations towards mitigating the impact caused by its projects on the historic environment. This includes the need for archaeological investigations. This framework ensures the most productive and cost-effective suppliers of commercial fieldwork services are available to the Council.
The authority wishes to appoint between 3 and 5 providers for this framework agreement. All work under this framework shall be awarded via one of 2 routes:
1) By approaching the provider who finishes in 1st place in the initial framework evaluation, and then if they are unable to service the requirement approaching the 2nd placed bidder and so on; or
2) Running a further competition where all providers shall be invited to submit a project specific proposal for a discrete piece of work.
It is difficult to predict the exact value of this framework as the authorities’ requirements are likely to vary over the contract term, but it is estimated that the total value will not be less than 4 000 000 GBP or greater than 6 000 000 GBP.
This framework is open for use by all current LGSS partners including:
— partners and other organisations delegating services and or functions to LGSS (currently Cambridgeshire County Council, Milton Keynes Council, Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS’ shared services venture,
— by way of access agreement this framework is also open to new LGSS customers seeking to utilise LGSS frameworks on an independent third party basis including:
—— any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes,
—— any companies or organisations set up by participants in LGSS including Stand Out Northamptonshire,
—— any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes), and
—— any public body outlined in either Part I or Part II of the local authorities (goods and services) (Public Bodies) Order 1972. Details of these can be found at http://www.legislation.gov.uk/uksi/1972/853/made.
II.2.5) Award criteria
Quality criterion: Most economical advantageous tender
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The framework shall be awarded for a period of 3 years (36 months) with the option of a final year (12 months).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 095-229772
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/08/2019
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Cambridge Archaeological Unit
Cambridge
CB3 0DZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Museum of London Archaeology
Greater London
NN1 5DQ
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Oxford Archaeology Ltd
Oxford
OX2 0ES
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
To comply with The Public Contracts Regulation 2015 all awards of contracts that are subject to European Procurement Directives are subject to a mandatory ‘standstill’ period of at least 10 days between the initial award decision and final confirmation of award. A contract cannot be concluded with the preferred provider until at least the eleventh (11th) calendar day at the earliest following notification. This would not prevent continuing discussions with the preferred provider to ensure prompt mobilisation of the supplier’s resources once a contract is concluded. The standstill period is expected to end at midnight at the end of 23.8.2019. If steps are taken during this period to suggest that there may be a formal legal challenge to this award during this period, or the authority determine an issue or concern with procurement process or preferred provider submission then the contract award may be suspended until the matter is resolved or potentially not concluded if the issues cannot be resolved.
VI.5) Date of dispatch of this notice
28/08/2019