Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Guildford Education Partnership
George Abbot School, Woodruff Avenue, Burpham
Guildford
GU1 1XX
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: www.gepacademies.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GEP Academies — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services for GEP Academies (the Client) at the following locations:
— Fullbrook School,
— Kings College,
— Sandfield Primary School,
— Boxgrove Primary School.
The Guildford Education Partnership (GEP Academies) was formed in September 2013 from the Multi Academy Trust set up by George Abbot School and Boxgrove Primary School. On 1.9.2014, both Kings College, Guildford and Sandfield Primary School joined GEP with Fullbrook School. Guildford Grove and Loseley Fields Primary School became a member of the Guildford Education Partnership on 1.11.2016.
The group would be looking at harmonising the cleaning contract across all of the member schools. Four schools will be in the initial contract which will take us to co terminus for all seven schools. The number of schools within the groups is looking to grow significantly through the life of the contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
828 915.38
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
See II.1.4) Short description
Surrey
UNITED KINGDOM
II.2.4) Description of the procurement
The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of service within the 2 secondary schools and 2 primary schools.
The contract being tendered is for 3 years in duration from 1.8.2019.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days. Periodic cleaning is to be carried out during the holiday periods.
The contract offered covers the scope for the provision of all cleaning services within the four schools.
Whilst the client prioritises value for money as a key objective of the competitive tender process, the client is not obliged to accept the lowest price.
The client believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the client is very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful supplier.
As a group who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the supplier’s tender submission would be welcomed. The client would wish for the supplier to look at making this investment for new equipment.
II.2.5) Award criteria
Quality criterion: Cleaning service delivery
/ Weighting: 20
Quality criterion: Management
/ Weighting: 10
Quality criterion: People
/ Weighting: 10
Quality criterion: Service development
/ Weighting: 10
Quality criterion: Compliance and cultural fit
/ Weighting: 10
Cost criterion: Finance
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 039-088135
Section V: Award of contract
Title: GEP Academies — Tender for Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2019
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GSO Ltd t/a Reef Cleaning Solutions
Bedford
UK
NUTS: UKH24
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 828 915.38
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Guildford Education Partnership
Guildford
UK
VI.5) Date of dispatch of this notice
29/08/2019