Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
NHS Property Services Ltd
99 Gresham Street
London
EC2V 7NG
UK
Contact person: Adrian Velasco
Telephone: +44 2039340548
E-mail: adrian.velasco@property.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.property.nhs.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login?s=Manual
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login?s=Manual
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National FM Security Services
II.1.2) Main CPV code
79710000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Property Services (NHSPS) is managing this Prior Information Notice (PIN), market engagement exercise and future procurement process for the provisions of FM security services covering: manned guarding, mobile response, void property management, alarm monitoring and detection systems, key holding and alarm response, CCTV monitoring and management (TBC), maintenance of CCTV cameras and systems, maintenance of intruder alarms and maintenance of access control systems across our estates.
II.1.5) Estimated total value
Value excluding VAT:
40 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50700000
79700000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
NHS Property Services (NHSPS) is managing this Prior Information Notice (PIN), market engagement exercise and future procurement process for the provisions of FM security services covering: manned guarding, mobile response, void property management, alarm monitoring and detection systems, key holding and alarm response, CCTV monitoring and management (TBC), Maintenance of CCTV cameras and systems, maintenance of intruder alarms and maintenance of access control systems across our estates.
Following market engagement, NHSPS intends to commence a procurement process to award a new single contract from April 2021 for a period of up to 5 years. It should be noted that there will be no guarantees of volume in the contract awarded. Whilst the contract will be paid on actual activity with no guarantees of volume, the estimated annual costs associated with these services is GBP 8 million.
NHSPS is issuing this PIN as a call for competition and a market engagement exercise to gather market intelligence/information via a Market Engagement Questionnaire (MEQ), to gain a better understanding of the capacity and appetite of the market in delivering the proposed services. It should be noted as well that at this stage this PIN/MEQ invites providers to respond to the MEQ and express an interest in any future tender process. It is not, however, a pre-qualification questionnaire and is not part of any pre-qualification or selection. This PIN/MEQ is intended as an awareness, communication and information gathering exercise.
This market engagement intends to identify interested providers and invite their feedback on the new service model as specified, including a focus on the commercial aspects of the contract such as pricing.
It is important to note that this PIN is a call for competition and as such, potential providers will need to be aware that there will be no further notices published in regard to this tender opportunity other than a contract award notice published in Official Journal European Union (OJEU) and on contracts finder. Potential bidders must express an interest now in order to be invited to participate in the future procurement process.
To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on
adrian.velasco@property.nhs.uk
This procurement process will be regulated by the Light Touch Regime (LTR). The contract will be awarded through a ‘pseudo’ restricted procedure without further publication of a call for competition and interested economic operators are invited to express their interest to participate during this initial stage (Market Engagement).
The procurement will be a two-stage procurement exercise comprising a selection and a tender stage. NHSPS has the intention to limit the number of candidates invited to participate at tender stage. In order to ensure competition, a maximum of five candidates will be invited to tender stage. The selection criteria will be assessed using a Selection Questionnaire with a combination of pass/fail, and scoring and weighting. Therefore, the shortlisted candidates will be those who pass all of the pass/fail criteria with the highest scores to a maximum of five candidates.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
NHSPS requests expressions of interest by: 1st September 2020 at 17.00 (London time).
Participation in the market engagement exercise is not a mandatory requirement for participating in any future procurement, however, potential bidders do need to express an interest in order to be invited to participate in the procurement process. To do so, please register with Proactis free of charge (if you do not have an existing account) and look for the tender named 'National FM Security Services' — you will then have the option to express an interest to participate and obtain the Market Engagement Questionnaire.
To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on
adrian.velasco@property.nhs.uk
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
01/09/2020
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
NHSPS requests expressions of interest by: 1st September 2020 at 17.00 (London time).
Participation in the market engagement exercise is not a mandatory requirement for participating in any future procurement, however, potential bidders do need to express an interest in order to be invited to participate in the procurement process. To do so, please register with Proactis free of charge (if you do not have an existing account) and look for the tender named 'National FM Security Services' — you will then have the option to express an interest to participate and obtain the Market Engagement Questionnaire.
To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on
adrian.velasco@property.nhs.uk
VI.4) Procedures for review
VI.4.1) Review body
NHS Property Services Ltd
99 Gresham Street
London
EC2V 7NG
UK
VI.5) Date of dispatch of this notice
30/07/2020