Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Eden District Council
Mansion House, Friargate
Penrith
CA11 7YG
UK
E-mail: tenders@cirruspurchasing.co.uk
NUTS: UKD12
Internet address(es)
Main address: http://www.eden.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Eden District Council Housing Allocation and Homelessness Services
Reference number: DN441134
II.1.2) Main CPV code
70333000
II.1.3) Type of contract
Services
II.1.4) Short description
Eden District Council (EDC) sought bids from bidders for the administration of its housing allocation and homelessness functions covering the below key areas:
— admin of the EDC housing advice function,
— admin of the EDC homelessness function,
— management of the EDC housing register.
The service is required to be delivered throughout Eden. It will be a requirement of the successful bidder to make available a min. of six units of temporary accommodation within Penrith, covering the following property types:
— 2 x 2 or 3 bedroom family houses,
— 4 x 1 or 2 bed flats.
The contract was initially tendered via an OJEU compliant open tender procedure (under contract notice 2019/S 199-483730). One tender submission was received as part of the tender process. This tender process was however cancelled, since the costs submitted were substantially higher than the budget available to EDC.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
600 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD12
Main site or place of performance:
The service is required to be delivered throughout the local authority area of Eden; including but not limited to, the market town of Penrith.
II.2.4) Description of the procurement
Eden District Council (EDC) sought bids from bidders for the admin of its housing allocation and homelessness functions covering the below key areas:
— admin of the EDC housing advice function,
— admin of the EDC homelessness function,
— Management of the EDC housing register.
The service is required to be delivered throughout Eden. It will be a requirement of the successful bidder to make available a min. of six units of temporary accommodation within Penrith, covering the following property types:
— 2 x 2 or 3 bedroom family houses,
— 4 x 1 or 2 bed flats.
The contract was initially tendered via an OJEU compliant open tender procedure (under contract notice 2019/S 199-483730). EDC received one tender submission, however the costs submitted were substantially higher than the budget available. Therefore the tender process was cancelled.
In light of this, EDC awarded a contract to the supplier who submitted a bid during the original tender process, via the negotiated procedure without prior publication. Following consultation between EDC and the bidder to bring the service within budget, a contract was awarded for a 2-year period. The conditions of the new contract have not been substantially altered from the initial contract conditions.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
The contract was initially tendered via an OJEU compliant open tender procedure (under contract notice 2019/S 199-483730). EDC received one tender submission, however the costs submitted were substantially higher than the budget available. Therefore the tender process was cancelled.
In light of this, EDC awarded a contract to the supplier who submitted a bid during the original tender process, via the negotiated procedure without prior publication. Following consultation between EDC and the bidder to bring the service within budget, a contract was awarded for a two year period. The conditions of the new contract have not been substantially altered from the initial contract conditions.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 199-483730
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Eden District Council Housing Allocation and Homelessness Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Eden Housing Association
Blain House, Bridge Lane
Penrith
CA11 8QU
UK
NUTS: UKD1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 600 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
31/07/2020