Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Health Safety Executive For Northern Ireland
83 Ladas Drive
Belfast
BT6 9FR
UK
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 2780982 — DfE — HSENI — Provision of Graphic Design Artwork and Print Services for HSENI
Reference number: ID 2780982
II.1.2) Main CPV code
79823000
II.1.3) Type of contract
Services
II.1.4) Short description
HSENI wishes to appoint an experienced contractor to provide graphic design, artwork and print management. The successful contractor will be required to provide a print management function and if necessary may sub contract the print element as required. The appointed contractor will also be responsible for the quality and delivery of the final print products.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
360 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79800000
79810000
79811000
79822500
79824000
79820000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
HSENI wishes to appoint an experienced contractor to provide graphic design, artwork and print management. The successful contractor will be required to provide a print management function and if necessary may sub contract the print element as required. The appointed contractor will also be responsible for the quality and delivery of the final print products.
II.2.5) Award criteria
Quality criterion: AC1 proposed team experience
/ Weighting: 18
Quality criterion: AC2 proposed methodology
/ Weighting: 18
Quality criterion: AC3 key account manager experience
/ Weighting: 12
Quality criterion: AC4 contract management
/ Weighting: 12
Cost criterion: AC5 total contract price
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The client may at any time before the completion of the Initial contract period invite the contractor to agree to extend for any period up to and including 36 months commencing from the expiry date of the initial contract period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The total estimated value in II.1.7) is based on historical usage of the service. No guarantee of work is given for this contract as it is a demand driven service.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 094-225725
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/08/2020
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 12
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Minprint Holdings Ltd
401 Castlereagh Road
Belfast
BT5 6QP
UK
Telephone: +44 2890705205
E-mail: carole@minprint.co.uk
Fax: +44 28799030
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 360 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD complied with the Public Contracts Regulations 2015 incorporating a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
VI.5) Date of dispatch of this notice
04/08/2020