Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Lot No: 2

Contract No: GP/Print/2015

Title: Multi-functional Device and Managed Print Services

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

15/08/2016

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 2 500 000.00  GBP

Section VI: Complementary information

VI.3) Additional information

The current PfH print and multi-functional device solutions framework was awarded in August 2016 for an initial 2 year term with optional extensions of two further 12-month periods. These optional extensions were both applied and the current contract is due to expire on 14 August 2020. The process to retender the framework commenced in January 2020 with a PIN issued to the marketplace to start engagement, however due to uncertainty following the acceleration of the Covid-19 crisis in the UK with concern over staff absences and business priorities being focused elsewhere the process came to a natural pause. Additionally, with the announcement on the 23rd March and the imposition of significant business restrictions it is clear that a number organisations within this market have temporarily ceased trading and have indicated they will be unable to submit a response to the tender.

PfH is committed to providing high quality frameworks that are competitive, offer the best products and services and provide access to suppliers with in depth experience and knowledge of the industry. In order to ensure we can continue to offer a high quality product PfH intend to extend the current framework under Regulation 72(1)(c) for a further 12 months. As there remains significant uncertainty as to how long the Covid-19 crisis will continue and the inevitable disruption as business returns to normal we believe a 12-month extension will allow the industry to stabilise and ensure the future tender process is competitive. PfH confirms that the modification does not change the overall nature of the contract and the modification will not exceed 50 % of the original contract value.

(MT Ref:220298)

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

03/08/2020

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

79810000

VII.1.2) Additional CPV code(s)

79810000

79820000

79821000

79823000

79811000

72228000

79212000

72512000

79824000

79822500

79933000

79340000

79999100

79995100

50313100

50313200

30120000

30121100

30190000

VII.1.3) Place of performance

NUTS code:

UKC

UKD

UKE

UKF

UKG

UKH

UKI

UKJ

UKL

UKK

UKN

UK

VII.1.4) Description of the procurement

The scope of this framework agreement allows for the provision of photocopiers, printers and multi-functional devices in order to provide print, scan and copy functionality. This includes consumables and a variety of finance options for the machinery.

This also includes software solutions such as follow-me and pull printing as well as providing members with device management software capabilities to monitor their existing fleet, so they have an up to date understanding of how they are printing and how it can be improved.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 12

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 25 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: Yes

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The framework agreement has been extended for a period of 12 months. This will allow the market to resume and a tender process to be completed. It is not envisaged that any further modification will be required.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Due to Covid-19 and the impact upon economic operators within this marketplace.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 25 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 30 000 000.00 Currency: GBP