Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Secretary of State for the Home Department, Emergency Services Mobile Communications Programme (ESMCP)
2 Marsham Street
London
SW1P 4DF
UK
E-mail: esmcpsupplier@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.gov.uk/government/organisations/home-office
Address of the buyer profile: www.esn.bravosolution.co.uk
I.1) Name and addresses
The Scottish Ministers acting through the Scottish Government, Safer Communities Directorate
Area 1R, St Andrews House, Regent Road
Edinburg
EH1 3DG
UK
E-mail: ESMCPSupplier@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.esn.bravosolution.co.uk
I.1) Name and addresses
The Welsh Ministers acting through the Welsh Government
Cathays Park
Cardiff
CF10 3NQ
UK
E-mail: ESMCPSupplier@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.esn.bravosolution.co.uk
I.1) Name and addresses
Secretary of State for Health, Department of Health
Richmond House, 79 Whitehall
London
SW1A 2NS
UK
E-mail: ESMCPSupplier@homeoffice.gov.uk
NUTS: UK
Internet address(es)
Main address: www.esn.bravosolution.co.uk
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
England and Wales
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Other: Public order and Safety, Health, Fire and Rescue Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ICCS Software Development for the Emergency Services Network (‘ESN’) — CAPITA
Reference number: C16612
II.1.2) Main CPV code
72212100
II.1.3) Type of contract
Services
II.1.4) Short description
The supplier is a provider of Integrated Command and Control System (ICCS) to the UK 3ES. This contract is to enable their services (as deployed to the supplier’s UK 3ES customers) to be upgraded to work with the new emergency services network.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1 000 000.00
GBP/ Highest offer:
6 500 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
72212510
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This procurement seeks to establish a contract between the supplier as a vendor of Integrated Communications Control Systems (ICCS) software to 3ES Organisations and the Home Office, specifically the Emergency Services Mobile Communications Programme (‘ESMCP’ or the ‘Programme’), for the provision of software development and supporting services.
In summary, the service requirements are concerned with the development of a compatible ICCS product upgrade that enables the supplier’s control room ICCS product(s) (as deployed to the supplier’s UK 3ES customers) to interface to ESN, for the minimum subset of initially Kodiak 9.0 and 9.1, with a subsequent CCN to incorporate Kodiak 10.0 (K10) following the availability of the required K10 documentation early in 2020.
The services in relation to this Contract include:
• development of an ICCS solution, compatible with ESN Kodiak 9.0 and 9.1, compliant with the control rooms ICD, ITRD and Protocol ICDs, and the 3GPP standards referenced within the contract documentation;
• functional testing of the control room ICCS against the Sandbox environment provided by Kodiak;
• functional, non-functional and end-to-end integration testing of the control room ICCS in the Motorola/EE reference and/or production mirror environments;
• NATS certification of the control room ICCS against a minimum set of Kodiak 9.0, 9.1 features as set out in the contract documentation;
• test and acceptance of an ESN compatible ICCS at a technical pilot control room site, connected to ESN Production via DNSP and UO-based firewall (requires NATS and ESN Code of Connection);
• maintenance and support for the ESN compatible ICCS at a technical pilot control room site, on a non-critical, Monday-Friday, 9-5 basis;
• replication of the above activities as required for Kodiak 10 and the required ESN K10 features;
• provision of a First Office Application (FOA) delivery and deployment service in order to implement and prove the upgraded software within a Live User environment.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
Support and maintenance
Additional demonstrations
Additional release
NATS
Expenses
Optional delivery resources.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: protection of exclusive rights, including intellectual property rights
Explanation
This procurement was conducted pursuant to the negotiated procedure without prior publication, under Article 32 of Directive 2014/24/EU. Having taken legal advice, for the reasons set out below, the authority's awards this contract under Article 32 paragraph 2(b)(iii) as the services being procured can be provided only by the Awardee who alone has the necessary proprietary intellectual property rights required to be licensed under the contract. There is no reasonable alternative to the Awardee in the circumstances.
The Secretary of State for the Home Department requires the Integrated Communications and Control Solution (ICCS) used by various ESN users’ (ESN Users) to interface with ESN’s push to talk (PTT) application, Kodiak. The development is to commence with integration for the minimum subset of Kodiak 9.0, 9.1 and 10 features, with a view to subsequently migrating to Kodiak 11 and potentially other future releases as necessary to support the delivery of ESN.
This contract requires the Awardee
(i) to upgrade its ICCS so it is capable of interfacing with Kodiak (the Kodiak SD Services); and
(ii) to pass on the benefit of that upgrade to the ESN Users without additional charge.
The ESN Users had previously contracted with their ICCS vendor to upgrade the ICCS to interface with Wave7000, the former PTT application used by ESN which work the Secretary of State for the Home Department funded through grants. As a result of the recent reset of the programme, the ESN solution has moved from Wave7000 to Kodiak, meaning that any investment in and development of a Wave7000 interface was lost.
The Secretary of State for the Home Department, therefore, concluded that, to meet the programme timetable and to avoid duplicating costs, it would contract directly with the ICCS vendors to upgrade their solutions to Kodiak.
The contracts between the ESN Users and the Awardee are personal to the parties and subject to the intellectual property right (IPR) in their ICCS. It would not be possible to appoint a third party to develop the Awardee’s ICCS. As a result, it is not possible for a third party to provide the Kodiak SD Services.
The Awardee is the only control room supplier that can provide the Kodiak SD Services to its ICCS. The Awardee owns the IPR in ICCS and will not allow a third-party access to the source code/background IPRs. As the Secretary of State for the Home Department cannot force the control room suppliers to grant access to their IPRs, it is not possible to contract with a third party to provide the Kodiak SD Services. An open procurement by competition for the Kodiak SD Services would be futile as only the Awardee could win a competition to provide the Kodiak SD Services to its CR Solution.
There are no reasonable alternatives to the award of the contract to the Awardee. If the ESN Users were to amend their current control room contract it would result in same control room supplier being awarded the contract, i.e. the Awardee would remain the same but the issuer would vary. The outcome is therefore unchanged and as noted above, this alternative would delay the delivery of the program. There is also substantial risk of duplication of costs across all Users in this scenario.
The Secretary of State for the Home Department cannot require the ESN Users to procure alternative suppliers for its ICCS and the Kodiak SD Services. The Secretary of State for the Home Department does not exercise control over the ESN Users to force them to procure a new ICCS vendor nor does it have the right to impose ICCS vendors on the users. For these reasons, there are no reasonable alternatives to this award made pursuant to Article 32(2)(b)(iii).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: C16612
Title: ICCS Software Development Contract for ESN
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2019
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Capita Secure Information Solutions Ltd
1593831
30 Berners Street
London
W1T 3LR
UK
E-mail: csis.sales@capita.co.uk
NUTS: UK
Internet address(es)
URL: http://capita-sss.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1 000 000.00
GBP
/ Highest offer:
6 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
The Secretary of State for the Home Department, Emergency Services Mobile Communications Programme(ESMCP)
Clive House, 70 Petty France
London
SW1H 9EX
UK
VI.5) Date of dispatch of this notice
06/08/2020