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Contract Award Notice

Vehicle Telematics and Safety System

  • First published: 14 August 2020
  • Last modified: 14 August 2020

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
Published by:
North East Lincolnshire Borough Council
Authority ID:
AA20147
Publication date:
14 August 2020
Deadline date:
-
Notice type:
Contract Award Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The authority has an initial list of vehicles (included with the tender documents on YOR tender) which it requires the vehicle telematics devices fitting to. During the life of the contract, the provider may be required to install additional vehicle telematics devices over and above this list. However, the authority does not guarantee to purchase any additional telematics devices. The individual components of the safety system are desirable requirements and so the authority does not guarantee to purchase any of these from the provider during the contract.

Full notice text

Contract award notice

Results of the procurement procedure

Section I: Contracting entity

I.1) Name and addresses

North East Lincolnshire Borough Council

Municipal Offices Town Hall Square

Grimsby

DN31 1HU

UK

Contact person: All communication through https://www.yortender.co.uk/

E-mail: procurement@nelincs.gov.uk

NUTS: UKE13

Internet address(es)

Main address: http://www.nelincs.gov.uk

Address of the buyer profile: https://www.nelincs.gov.uk/council-information-partnerships/contracts-and-tenders/pannel/

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Vehicle Telematics and Safety System

Reference number: DN463921

II.1.2) Main CPV code

32441300

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

North East Lincolnshire Council (the Authority), requires the provision of a vehicle telematics system and vehicle telematics devices that will enable them to monitor vehicle speed and location using data retrieved from the vehicle telematics devices and installed in the authority’s vehicles and plant, both in real time and via historical data. The authority will use the data for analysis and historical and advisory reporting information in line with the requirements specified by the authority.

The authority also requires safety systems to be fitted to its vehicles. These safety systems must be compatible with the aforementioned telematics system. The individual components of the safety system are desirable requirements, and so the authority does not guarantee to purchase any of these from the provider during the contract.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 170 000.00  GBP

II.2) Description

II.2.2) Additional CPV code(s)

38561100

II.2.3) Place of performance

NUTS code:

UKE13


Main site or place of performance:

North East Lincolnshire.

II.2.4) Description of the procurement

The authority has an initial list of vehicles (included with the tender documents on YOR tender) which it requires the vehicle telematics devices fitting to. During the life of the contract, the provider may be required to install additional vehicle telematics devices over and above this list. However, the authority does not guarantee to purchase any additional telematics devices. The individual components of the safety system are desirable requirements and so the authority does not guarantee to purchase any of these from the provider during the contract.

II.2.5) Award criteria

Quality criterion: Essential Requirements / Weighting: Pass/Fail

Quality criterion: Question 1 - Installation Process for Telematics Devices and Safety Systems / Weighting: 4

Quality criterion: Question 2 - Removal of Telematics Devices from Vehicles / Weighting: 2

Quality criterion: Question 3 - Implementation of the Telematics System and Devices / Weighting: 4

Quality criterion: Question 4 - Training / Weighting: 2

Quality criterion: Question 5 - Service Levels / Weighting: 3

Quality criterion: Question 6 - Social Value / Weighting: 1

Quality criterion: Demonstration / Weighting: 3

Quality criterion: 4 Way Camera / Weighting: 3

Quality criterion: Incident Camera / Weighting: 3

Quality criterion: Driver ID Device / Weighting: 3

Quality criterion: Vehicle Immobiliser / Weighting: 3

Quality criterion: Allow Tacho / Weighting: 1

Quality criterion: Reversing Radar / Weighting: 3

Quality criterion: Automatic Anti Speeding / Weighting: 1

Quality criterion: Handbrake Failsafe System / Weighting: 1

Quality criterion: Daily Vehicle Check App/in Cab System / Weighting: 1

Quality criterion: In Cab Screen/ Tablet / Weighting: 1

Quality criterion: 7-Minute Engine Idle Shut Down / Weighting: 1

Cost criterion: Telematics System and Devices / Weighting: 39

Cost criterion: 4 Way Camera / Weighting: 3

Cost criterion: Incident Camera / Weighting: 3

Cost criterion: Driver ID Device / Weighting: 3

Cost criterion: Vehicle Immobiliser / Weighting: 3

Cost criterion: Allow Tacho / Weighting: 1

Cost criterion: Reversing Radar / Weighting: 3

Cost criterion: Automatic Anti Speeding / Weighting: 1

Cost criterion: Handbrake Failsafe System / Weighting: 1

Cost criterion: Daily Vehicle Check App/in Cab System / Weighting: 1

Cost criterion: In Cab Screen/ Tablet / Weighting: 1

Cost criterion: 7-minute Engine Idle Shut Down / Weighting: 1

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lotting was considered, but the authority requires the safety systems and the vehicle telematics system to be able to link up and so is looking for one provider to supply them both. The estimated values stated in II.1.5) and II.2.6) are based on the whole life cost of the telematics system being fitted to all the vehicles listed in the tender and the safety systems being fitted to future vehicles.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 032-076427

Section V: Award of contract

Title: Vehicle Telematics and Safety System

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

21/07/2020

V.2.2) Information about tenders

Number of tenders received: 12

Number of tenders received from SMEs: 11

Number of tenders received from tenderers from EU Member States: 1

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 12

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Ctrack Ltd

Stockdale House, 8 Victoria Road, West Yorkshire

Leeds

LS6 1PF

UK

NUTS: UKE42

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 170 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

Please note that the authority has previously conducted this procurement, however due to changes in requirements, we have decided to abandon the previous procurement and re do it. The reference number of the previous Contract Notice was 2019/S 241-592052.

VI.4) Procedures for review

VI.4.1) Review body

North East Lincolnshire Council — Legal Services

Municipal Offices Town Hall Square

Grimsby

DN31 1HU

UK

Internet address(es)

URL: http://www.nelincs.gov.uk

VI.4.4) Service from which information about the review procedure may be obtained

North East Lincolnshire Council — Legal Services

Municipal Offices Town Hall Square

Grimsby

DN31 1HU

UK

Internet address(es)

URL: http://www.nelincs.gov.uk

VI.5) Date of dispatch of this notice

10/08/2020

Coding

Commodity categories

ID Title Parent category
38561100 Speed indicators for vehicles Revolution counters
32441300 Telematics system Telemetry equipment

Delivery locations

ID Description
100 UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
procurement@nelincs.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.
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