Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Gillotts School
Gillotts Lane
Henley-on-Thames
RG9 1PS
UK
Contact person: Lorraine Ashover
Telephone: +44 1256467017
E-mail: tenders@minervapcs.com
NUTS: UKJ14
Internet address(es)
Main address: https://gillotts.org.uk/
I.4) Type of the contracting authority
Other: Education institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Gillotts School — Cleaning Services
Reference number: MPN-10148
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
Gillotts School are currently out to tender for the provision of a cleaning service. Gillotts School requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the School every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors. The contractor will be responsible for the provision of skilled cleaning operatives to provide an efficient and timely cleaning service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
450 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKJ14
Main site or place of performance:
Gillotts Lane, Henley-on-Thames, Oxon, RG9 1PS.
II.2.4) Description of the procurement
Gillotts School are currently out to tender for the provision of a full daily cleaning service. The contract is being offered for 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2020. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation.
II.2.5) Award criteria
Quality criterion: All criteria are stated only in the procurement documents
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 056-134582
Section V: Award of contract
Title: Gillotts School — School Cleaning Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/08/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Hayward Services Ltd
227 Berwick Avenue
Slough
SL1 4QT
UK
NUTS: UKJ11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 535 679.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Refer to Section VI.4.3
Refer to Section VI.4.3
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Gillotts School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10-calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Gillotts School
Gillotts Lane
Henley-on-Thames
RG9 1PS
UK
VI.5) Date of dispatch of this notice
12/08/2020