Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of Ulster
Block X Room X031, Cromore Road
Coleraine
BT52 1SA
UK
Telephone: +44 2870124515
E-mail: a.todd@ulster.ac.uk
NUTS: UKN0
Internet address(es)
Main address: www.ulster.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Commissioning Management Organisation (CMO) Consultancy Services for GBD
Reference number: project_25890
II.1.2) Main CPV code
79400000
II.1.3) Type of contract
Services
II.1.4) Short description
The University have appointed a service provider to act as a Commissioning Management Organisation (CMO) for the commissioning, handover and takeover activities associated with the design and construction of Block BC and BD, partial refurbishment of Block BB and the relocation of circa 450 pieces of specialist equipment.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
162 813.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The main objective of this commission is the provision of Commissioning Management Organisation [CMO] Consultancy Services in connection with the Ulster University Greater Belfast Development.
The primary purpose of the CMO commission is to ensure the planning, co-ordination and management of the commissioning process in relation to building engineering systems, FF&E, SFE and EPT at the new Ulster University Greater Belfast Development is undertaken in accordance with the requirements and obligations of the respective Services and Works Contracts and the Commissioning Management Plan for the project. The CMO will ensure the planning of the overall commissioning process by the relevant parties fully considers the impact and interdependencies of all GBD work packages in relation to commissioning and advise the client accordingly.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
No tender responses or interest was submitted in response to a tender competition published by University of ulster via the Open procedure issued in OJEU thus resulting in an unsuccessful tender. As no tenders were returned a contract award notice was issued via OJEU confirming that the tender had been discontinued.
Following a period of review and negotiation on scope of services, contract, resource rates and fee the University and Aecom Ltd have agreed terms with a view to concluding the contract and commencing consultancy services.
The initial conditions of the contract were not substantially altered but items were omitted due to time elapsing and certain scope items no longer required.
Appointment of Aecom was agreed as they produced the GBD Commissioning Management Plan, which was included within the Work Package 4 contractors as a contractual document. Aecom are therefore best placed to ensure the criteria within this document is adhered to.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/07/2020
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Aecom Ltd
Belfast
BT2 7GP
UK
NUTS: UKN0
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 162 813.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The delivery of service as to be provided by the supplier is demand led. Changes which may affect the demand upon the service may include, but are not limited to, changes in the length of contract services or unforeseen demand on the service from within the project. Such changes may result in unanticipated workload changes which are higher or lower than the levels accounted for within this contract. To be in a position to offer continuing service delivery as provided for by this contract the University reserves the right to commission additional service volumes or reduce service volumes over the life of the contract period, including any extension period(s) if utilised. This clause is to provide compliance with paragraph 72(1)(a) of the Public Contract Regulations 2015.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3 JY
UK
VI.5) Date of dispatch of this notice
10/08/2020