Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Northern Ireland Policing Board
31 Clarendon Road
Belfast
BT1 3BG
UK
Contact person: Procurement Operations Branch
Telephone: +44 2890816555
E-mail: construct.info@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoJ:2362579 - Water Treatment Services (Legionella Control) - PSNI Estate[Re-Procurement]
II.1.2) Main CPV code
90913000
II.1.3) Type of contract
Services
II.1.4) Short description
The Employer is looking to appoint a single Economic Operator (Contractor) for the provision of Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate utilising an NEC3 Term Service Contract. The Economic Operator will be responsible for the provision of the following: Risk Assessments, including the preparation of schematic drawings and provision of a management plan. To provide all aspects of water treatment to the PSNI Estate. To ensure that all requirements of BS6700 standards and L8 regulations are achieved. To carry out cleaning of service tanks and shower heads. To carry out all testing of service tanks and hot and cold water outlets in line with the L8 Regulations Accepted Code of Practice. To provide a fully auditable electronic log book recording system. The Contractor must make provision for receiving calls regarding the provision of a 24-7-365 reactive call-out service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
445 068.85
GBP
II.2) Description
II.2.2) Additional CPV code(s)
90913000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Employer is looking to appoint a single Economic Operator (Contractor) for the provision of Water Treatment (Legionella Control) Planned Preventive Maintenance and Reactive Maintenance across the PSNI Estate utilising an NEC3 Term Service Contract. The Economic Operator will be responsible for the provision of the following: Risk Assessments, including the preparation of schematic drawings and provision of a management plan. To provide all aspects of water treatment to the PSNI Estate. To ensure that all requirements of BS6700 standards and L8 regulations are achieved. To carry out cleaning of service tanks and shower heads. To carry out all testing of service tanks and hot and cold water outlets in line with the L8 Regulations Accepted Code of Practice. To provide a fully auditable electronic log book recording system. The Contractor must make provision for receiving calls regarding the provision of a 24-7-365 reactive call-out service.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Cost criterion: Price
/ Weighting: 70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 150-370039
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Withheld
Withheld
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 445 068.85
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
CPD, in its capacity as a Central Purchasing Body, is administering this procurement on behalf of the Contracting Authority. The Contracting Authority expressly reserves the right: i. to award one, some, all or no Lots; ii. not to award any contract/framework agreement as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage; and. iii. to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the Authority be liable for any costs incurred by Economic Operators or Candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process. This project will be used to progress the Government’s wider social, economic and environmental objectives. No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a contract or framework agreement is withdrawn for any reason. Economic Operators should take part in this process only on the basis that they fully understand and accept. this position.
VI.4) Procedures for review
VI.4.1) Review body
Construction Procurement Delivery CPD, Department of Finance NI
CPD, Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
Telephone: +44 2890816555
Internet address(es)
URL: https://www.finance-ni.gov.uk/contact
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so).
VI.5) Date of dispatch of this notice
10/08/2020