Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department of Agriculture, Environment and Rural Affairs
Dundonald House, Upper Newtownards Road, Ballymiscaw
Belfast
BT4 3SB
UK
Contact person: Collaboration.CPDfinance-ni.gov.uk
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Agriculture Environment and Rural Affairs NI
Dundonald House
Belfast
BT4 3SB
UK
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Communities NI
Lighthouse Building, 1 Cromac Place
Belfast
BT7 2JB
UK
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department of Finance
Clare House, 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: Collaboration.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DAERA — Repair and maintenance to Fleet Vehicles and Trailers (ID 2887928)
Reference number: ID 2887928
II.1.2) Main CPV code
50000000
Â
II.1.3) Type of contract
Services
II.1.4) Short description
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.1.5) Estimated total value
Value excluding VAT:
1 100 000.00Â
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 12 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Antrim and Newtownabbey District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Ards and North Down District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Armagh, Banbridge and Craigavon District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Belfast City Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Lot 5: Causeway Coast and Glens District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6: Derry City and Strabane District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Lot 7: Fermanagh and Omagh District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Lot 8: Lisburn and Castlereagh District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Lot 9: Mid and East Antrim District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Lot 10: Mid Ulster District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Lot 11: Newry, Mourne and Down District Council
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Lot 12: HGV — (within Belfast City Council Area)
II.2.2) Additional CPV code(s)
50100000
50800000
50110000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
This contract will be for the repair and maintenance to fleet vehicles and trailers. The contract will be divided into 12 lots. Lots 1-11 will be divided per council area. Lot 12 is specifically for the servicing and maintenance of HGV vehicles and is located within the boundaries of the Belfast City Council.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Upon contract expiry.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated. to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/09/2020
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
14/12/2020
IV.2.7) Conditions for opening of tenders
Date:
15/09/2020
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information is communicated to tenderers. That notification will provide full formation on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
12/08/2020