Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Roseland Multi Academy Trust
Tregony
Truro
TR2 5SE
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK30
Internet address(es)
Main address: http://www.theroselandmat.co.uk/
I.1) Name and addresses
Cornwall Education Learning Trust
St Austell Business Park
St Austell
PL25 4FD
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK30
Internet address(es)
Main address: https://celtrust.org/
I.1) Name and addresses
Lanlivery Primary Academy
Lanlivery
Bodmin
PL30 5BT
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK30
Internet address(es)
Main address: https://www.lanliveryprimary.co.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Cornwall Cluster — Catering Services Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier/s will be required to provide catering services at the following schools:
• Treviglas Academy,
• Penrice Academy,
• Poltair School,
• Mount Charles School,
• Carclaze Community Primary School,
• St Mewan Community Primary School,
• Lostwithiel Primary School (‘mother kitchen’ to Lanlivery),
• Luxulyan School,
• Mevagissey Community Primary School,
• Lanlivery Primary school.
The contract/s covers the scope for the provision of all school catering services, which also includes free issue requirements.
Contract value over the group of schools is circa GBP 750 000 per year.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 750 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Treviglas Academy
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of GBP 750.00 plus VAT per primary school and GBP 1 500.00 plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over 3 days on 11, 12 and 13 February 2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20 January 2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/Z3265RE4JC
Lot No: 2
II.2.1) Title
Cornwall Education Learning Trust
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of GBP 750.00 plus VAT per primary school and GBP 1 500.00 plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over three days on 11, 12 and 13 February 2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20 January 2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/A3C8PN5M3T
Lot No: 3
II.2.1) Title
Lanlivery Primary Academy
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall and Isles of Scilly.
II.2.4) Description of the procurement
See also II.1.4) Short description
The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.
Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.
Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of GBP 750.00 plus VAT per primary school and GBP 1 500.00 plus VAT per secondary school.
The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.
Please note a selection of schools will be visited over three days on 11, 12 and 13 February 2020.
Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.
Please note that no further unit site visits will be held after these dates.
Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20 January 2020.
Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 246-606210
Section V: Award of contract
Lot No: 1
Title: Cornwall Cluster — Catering Services Tender Lot No 1
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Compass Contract Services (UK) Ltd
02114954
Parklands Court, 24 Parklands, Rubery
Birmingham
B45 9PZ
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 341 567.46
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Cornwall Cluster — Catering Services Tender Lot No 2
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Compass Contract Services (UK) Ltd
02114954
Parklands Court, 24 Parklands, Rubery
Birmingham
B45 9PZ
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 305 749.26
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Cornwall Cluster — Catering Services Tender Lot No 3
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/05/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Compass Contract Services Ltd
02114954
Parklands Court, 24 Parklands, Rubery
Birmingham
B45 9PZ
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 30 332.85
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=516114936
Go reference: GO-2020813-PRO-16944248
VI.4) Procedures for review
VI.4.1) Review body
Cornwall Cluster Schools
Cornwall
UK
VI.5) Date of dispatch of this notice
13/08/2020