Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
UK
E-mail: cps@belfastcity.gov.uk
NUTS: UKN06
Internet address(es)
Main address: www.belfastcity.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of a Christmas Lighting Scheme for Belfast City Centre from Christmas 2020: T2072
Reference number: T2072
II.1.2) Main CPV code
51110000
II.1.3) Type of contract
Services
II.1.4) Short description
Notice of award of tender for the provision of a christmas lighting scheme for Belfast City Centre from Christmas 2020.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 050 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
31500000
31520000
31522000
II.2.3) Place of performance
NUTS code:
UKN06
Main site or place of performance:
Belfast, NORTHERN IRELAND.
II.2.4) Description of the procurement
Notice of award of tender for the provision of a christmas lighting scheme for Belfast City Centre from Christmas 2020.
II.2.5) Award criteria
Quality criterion: Methodology and design principles
/ Weighting: 40 %
Quality criterion: Partnership working
/ Weighting: 10 %
Quality criterion: Project plan including GANTT Chart
/ Weighting: 10 %
Quality criterion: Environmental impact
/ Weighting: 10 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is for 36 months up until 2 August 2023 with an option to renew on an annual basis for a further 2 years (1 + 1 years).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Minimum value range of GBP 492 000.00 to maximum value range of GBP 1 050 000.00 which has been calculated on the basis of a 3-year contract using core services budget only through to the maximum 5-year contract including core services budget and optional services budget.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 103-249518
Section V: Award of contract
Contract No: T2072
Title: Provision of a Christmas Lighting Scheme for Belfast City Centre from Christmas 2020
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/07/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Galaxy Facilities Management Ltd
148 Glen Road, Drumquin
Omagh
BT78 4RS
UK
NUTS: UKN16
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 050 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
As stated, the total budget for this piece of work is GBP 1 050 000 (exc VAT).
However, the Council has identified additional ‘Optional Services’, which may be required as part of this contract. These will include:
• potential signpost/gateway features into key city districts e.g. Linen Quarter and Cathedral Quarter. These maybe permanent features that can remain in place on a year-round basis;
• additional volume of proposed features, in the case that additional budgets become available;
• new dressing for key council assets including (but not limited to) St George’s Market and Smithfield Market;
• additional feature lighting on trees, in keeping with all relevant approvals from the Department for Infrastructure;
• additional feature lighting at Belfast City Hall.
When required, these ‘Optional Services’ will be called off and implemented in accordance with the terms and conditions of the contract. Accordingly, the contract shall be subject to modification for ‘Optional Services’ without a new procurement procedure in accordance with Regulation 72-1(a) of the Public Contracts Regulations 2015. Tenderers should note that the Council does not give any guarantee in relation to which it will need to call off ‘Optional Services’ during the term of the contract.
VI.4) Procedures for review
VI.4.1) Review body
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
UK
VI.4.2) Body responsible for mediation procedures
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
UK
VI.4.4) Service from which information about the review procedure may be obtained
Belfast City Council
9 Adelaide Street
Belfast
BT2 8DJ
UK
VI.5) Date of dispatch of this notice
14/08/2020