Modification notice

Modification of a contract/concession during its term

Section I: Contracting entity

I.1) Name and addresses

Section II: Object

II.1) Scope of the procurement

II.2) Description

Section IV: Procedure

IV.2) Administrative information

Section V: Award of contract/concession

Lot No: 1,2

Contract No: SEC5038 LU

Title: Security Services: Lot 1 — Security Services: Guarding and Reception (Large), Lot 2 — Security Services: Guarding and Reception (Small)

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

19/09/2016

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: Yes

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.3) Name and address of the contractor/concessionaire

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot: /concession: 30 000 000.00  GBP

Section VI: Complementary information

VI.4) Procedures for review

VI.5) Date of dispatch of this notice

14/08/2020

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

79710000

VII.1.2) Additional CPV code(s)

79713000

79715000

VII.1.3) Place of performance

NUTS code:

UK

Main site or place of performance:

Greater London and the South East (Kent, East Sussex, West Sussex, Surrey, Hampshire, Berkshire, Oxfordshire, Buckinghamshire, Hertfordshire, Bedfordshire and Essex).

VII.1.4) Description of the procurement

The framework agreement is divided into two lots:

Lot 1: Security services guarding and reception (Large) — contracts over GBP 250 000 per annum and incorporates a range of security services including but not limited to guarding, reception services, internal and external patrolling, access control of people, incident management, CCTV monitoring, security systems management, door supervision and event security and cash handling.

Lot 2: Contracts under GBP 300 000 per annum and incorporates a range of security services including but not limited to guarding, reception services, internal and external patrolling, access control of people, incident management, CCTV monitoring, security systems management, door supervision and event security and cash handling.

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 60

See section VII.2.1 of this notice.

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 30 000 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

VII.2) Information about modifications

VII.2.1) Description of the modifications

The current LUPC security services framework was awarded in September 2016 for an initial 3-year term with an option to extend for a further 1-year term. The 1-year term was exercised with a framework expiry date of the 18 September 2020.

Due to the current ongoing situation with the Covid-19 outbreak we have called on Regulation 72 (1) (c) to extend this framework for 12 months. Consideration in extending the existing arrangement has been given to help businesses continue to deliver services to our Members and reduce the pressure on the supply chain at this critical time to allow time for the recovery of operations for resource and logistical reasons which the current situation is prohibiting. It is deemed that requesting businesses to complete lengthy and complex tenders over the coming months where resources may be at reduced levels could be unfair to the market.

The LUPC seek to generate appropriate levels of competition within the market to ensure the very best value for money for our members. This is not something we believe can be achieved in the short term as businesses continue to make the difficult decision to reduce their operations and staffing levels. LUPC intends to deliver a replacement framework agreement for this current framework agreement as quickly as possible after the initial Covid-19 impact. LUPC confirm that the modification does not change the overall nature of the framework and the modification will not exceed 50 % of the original contract value.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

Due to the current ongoing situation with the Covid-19 outbreak we have called on Regulation 72 (1) (c) to extend this framework for 12 months as per section VII.2.1) of this notice.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 30 000 000.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 8 000 000.00 Currency: GBP