Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership
Woodland House, Maes-Y-Coed Road, Heath
Cardiff
CF14 4HH
UK
Telephone: +44 2921836465
E-mail: Magdalena.Borkowska@wales.nhs.uk
NUTS: UKL22
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Fire Alarms - University Hospital of Wales
II.1.2) Main CPV code
79711000
II.1.3) Type of contract
Services
II.1.4) Short description
Specification of Duties
1) Operational management of complete fire alarm system at UHW to include:
- Fire Alarm Panels (80 No)
- Fire detectors (10440 No)
- Weekly testing
- Lift shaft servicing (90 No shafts)
- Cirrus Pro Servicing (6No)
- Electrical equipment including controls, electrical panels, wiring, etc
- Battery, Power supply testing
- Investigating Fire alarm activations
- Out of hours, night shifts for busy areas like theatres and concourse
2) The contractor shall provide suitably trained and competent engineers to carry out duties outlined in 1) above.
3) Maintenance and repair of all equipment and systems detailed in 1) above. Most equipment would have been installed in 1990 or earlier and is therefore approaching 25 years in age.
4) Management support for the services detailed in 1) to 4) above including: attendance at regular performance management meetings, submission of performance reports, provision of relevant reliability, dilapidation survey, cost data and formulation of Health and Safety and Compliance reports.
5) The contractor must assure the UHB that it has sufficient licensed software, spares and proven technical ability to cover an aging and obsolete in places system so that it continues to provide full operational service enabling the healthcare of patients to continue unhindered. The system is a Protec design that has evolved over many years and is now mixture of old and new technology thus has become an extremely bespoke system to service and maintain. Allied to this the system is a ‘closed’ protocol system requiring specialist software and expertise to keep serviceable.
6) All of the above services must be provided in accordance with all the relevant and latest engineering, Health and Safety, compliance management and statutory obligations including asbestos, legionella, water safety, control of contractors, fire management etc.
The authority is applying a 10 day standstill period to allow suppliers in the marketplace an opportunity to appeal if they believe they have the capability to meet the Health Boards unique requirements.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
487 495.35
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff & Vale University - University Hospital of Wales
II.2.4) Description of the procurement
NHS Wales Shared Services Partnership, on behalf of Cardiff and Vale University Health Board wish to inform the market
that they intend to award a contract for the provision of fire alarm service / maintenance of Protec system at the University Hospital of Wales (UHW) for a period of 36 months with option to extend by 12 months.
Protec are the one supplier capable of servicing and maintaining the system installed at University Hospital of Wales as it is a bespoke closed protocol system and only Protec have the software and updates to be able to keep the system operational so that the Health Board complies with British Standard and health and safety at work act.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
Protec are the one supplier capable of servicing and maintaining the system installed at University Hospital of Wales as it is a bespoke closed protocol system and only Protec have the software and updates to be able to keep the system operational so that the Health Board complies with British Standard and health and safety at work act.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
27/07/2020
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protec Fire Detection PLC
Protec House , Lomeshaye Ind Est
Nelson
bb96RT
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Total value of the concession/lot:
487 495.35
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=103523.
(WA Ref:103523)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/08/2020