Contract notice
Section I: Contracting
authority
I.1) Name and addresses
United Kingdom Research and Innovation (UKRI)
Swindon
SN2 1FL
UK
Contact person: Professional Services
E-mail: professionalservices@uksbs.co.uk
NUTS: UKK14
Internet address(es)
Main address: www.ukri.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uksbs.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: UK Research and Innovation is a new body which works in partnership with universities, research organisations, businesses, charities, and government to create the best possible environment for research
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
UK Research and Innovation (UKRI) Occupational Health Services
Reference number: UK SBS CS19192
II.1.2) Main CPV code
85100000
II.1.3) Type of contract
Services
II.1.4) Short description
UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation (UKRI) wishes to establish a contract for the provision of occupational health services.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85147000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The aim of the tender exercise is to award a contract for the provision of occupational health services for 3 years with the optional annual extension for up to 2 years (3 + 1 + 1) from commencement of the contract.
To enable UKRI, to fulfil their obligations to employees, it is UKRI policy to provide a safe working environment and to employ best practice to ensure the health, safety and welfare of their workforces. Employees are predominantly office based with some degree of external travel within the UK and abroad. In addition to the Polaris House, Swindon Campus, Medical Research Council (MRC) has staff located at MRC Harwell Institute, which comprises the following units: Mammalian Genetics Unit (MGU), Mary Lyon Centre (MLC), and Centre for Macaques (CFM). In addition, occupational health provision will be for the employees with MRC at the Research Complex at Harwell (RCAH).
MRC Harwell and RCAH are located at Harwell Campus, Oxfordshire, and CFM is based at the Defence Science and Technology Laboratory (DSTL) site, located in Salisbury, Wiltshire. Employees located at CFM currently attend the Harwell campus for occupational health appointments. UKRI has a small number of staff located at a site in Keyworth, Nottinghamshire and also has staff located at Victoria Embankment, London. Research England has staff located in Bristol. NC3Rs has staff based in Euston Road, London. MRC London Head Office, to be located at 30 Stamford Street, Southbank (currently based at 58 Victoria Embankment, London). Innovate UK staff are predominately field based across the UK. Home and field-based staff will attend the nearest supplier site and they must also have the option for telephone consultations.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the e-sourcing portal Delta. The contracting authority expressly reserves the right
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever change sit may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier.
The contracting authority shall utilise the Delta eSourcing Procurement Tool available at https://uksbs.delta-esourcing.com/ to conduct this procurement. All enquiries with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within thee-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at https://uksbs.delta-esourcing.com/ Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: FFDC6TT88Y.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial 3 years with the optional annual extension for up to 2 years (3 + 1 + 1) from commencement of the contract.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders. See Section I.3) for access to procurement documentation.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2020
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/09/2020
Local time: 14:00
Place:
Electronic
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
This is an ongoing requirement for occupational health and will be re-tendered following the end of this contract.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code FFDC6TT88Y.
VI.4) Procedures for review
VI.4.1) Review body
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867004
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.4.2) Body responsible for mediation procedures
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867004
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.4.4) Service from which information about the review procedure may be obtained
UK Shared Business Services Ltd
Swindon
SN2 1FL
UK
Telephone: +44 1793867004
E-mail: policy@uksbs.co.uk
Internet address(es)
URL: www.uksbs.co.uk
VI.5) Date of dispatch of this notice
17/08/2020