Contract notice
Section I: Contracting
authority
I.1) Name and addresses
APUC Ltd
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
UK
Contact person: Fiona Macnaughton
Telephone: +44 1314428930
E-mail: fmacnaughton@apuc-scot.ac.uk
NUTS: UK
Internet address(es)
Main address: http://www.apuc-scot.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Doors Maintenance, Repair and Installation Services (EFM1045 AP)
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to Higher Education (HE) Institutions and other listed organisations throughout the UK and Further Education (FE) institutions in Scotland which includes all members, associate members and their associated and affiliated bodies of APUC Ltd (Advanced Procurement Universities and Colleges), HEPCW (Higher Education Procurement Consortia Wales), LUPC (London Universities Purchasing Consortium), NEUPC (North East Universities Purchasing Consortium), NWUPC (North West Universities Purchasing Consortium) and SUPC (Southern Universities Purchasing Consortium) as detailed in Appendix E – List of Institutions.
II.1.5) Estimated total value
Value excluding VAT:
14 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Scotland: Central and South
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKM9
UKM8
UKM7
UKM5
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and their associated and affiliated bodies within Central and South Scotland as listed in Appendix E: list of institutions under lot 1.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Scotland: Highlands and Islands
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and organisations and their associated and affiliated bodies within the Highland and Islands Scotland as listed in Appendix E: list of institutions under lot 2.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
North West (including North England, Northern Ireland and North Wales)
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKD
UKG
UKL
UKN
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and their associated and affiliated bodies within North West (including North England, Northern Ireland and North Wales)as listed in Appendix E: list of institutions under lot 3.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirements.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
North East England
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKC
UKE
UKF
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and organisations and their associated and affiliated bodies within North East England as listed in Appendix E: list of institutions under lot 4.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the Framework Agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
Greater London Area
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and organisations and their associated and affiliated bodies within the Greater London area as listed in Appendix E: list of institutions under lot 5.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulations 2015.
Lot No: 6
II.2.1) Title
South West (including South West England and South Wales)
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKK
UKL
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and organisations and their associated and affiliated bodies within South West (including South West England and South Wales) as listed in Appendix E: list of institutions under lot 6.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend the framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this operation if they are in any of the situations referred to in regulations 58 of the Public Contracts(Scotland) Regulations 2015.
Lot No: 7
II.2.1) Title
South East England
II.2.2) Additional CPV code(s)
44221200
44221230
44221240
45421111
45421131
II.2.3) Place of performance
NUTS code:
UKJ
UKH
II.2.4) Description of the procurement
The purpose of this lot is to provide the maintenance, repair, supply and installation of automatic and roller shutter doors and associated equipment to all Institutions and organisations and their associated and affiliated bodies within South East England as listed in Appendix E: list of institutions under lot 7.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The authority reserves the right to extend this framework agreement for a period of up to 24 months, subject to satisfactory performance and continued Institutional requirement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts(Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
With reference to question 4B.5 of the ESPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:
Employers (compulsory) liability insurance = GBP 5 000 000
Public and product liability insurance = GBP 5 000 000
With reference to question 4B.6 of the ESPD in the qualification questionnaire, bidders must provide 2 years audited accounts, or equivalent, if awarded the framework agreement to demonstrate financial stabilities.
Alternatively, if the contractor is unable to provide the required accounting information, then they will be required to provide a bankers letter demonstrating their willingness to support the contractors organisation over the term of the framework agreement.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Submission of management information
Following commencement of the framework agreement, the Contractor will provide a performance report to the authority on a quarterly basis to include spend by institution under the framework agreement for the reporting period.
Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website:
http://ucsp.ac.uk/
Using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain Contractor name, tender reference total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 42
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/09/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
24/09/2020
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
48 months.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Form of tender
Tenderers must sign the form of tender: Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.
Sustain supply chain code of conduct
In partnership with Institutions, the authority has developed a sustain supply chain code of conduct — Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the supply chain code of conduct prior to award to assist in achieving its objectives.
Freedom of Information
Please confirm that you will be in a position to complete, prior to award, Appendix B: Freedom of Information (if applicable) in the technical questionnaire in PCS-Tender. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16784. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
A summary of the expected community benefits has been provided as follows:
The contractor will work with the authority to deliver community benefits or social value where they are identifiable throughout the term of the framework agreement. Examples of community benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
(SC Ref:614572)
The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16784. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The contractor will work with the authority to deliver community benefits or social value where they are identifiable throughout the term of the framework agreement. Examples of community benefits or social value are providing training opportunities to staff and students, apprenticeships and investment in the local community.
(SC Ref:614572)
(SC Ref:627554)
VI.4) Procedures for review
VI.4.1) Review body
Stirling Sheriff Court
Sheriff Court House Viewfield Place
Stirling
FK8 1NH
UK
VI.5) Date of dispatch of this notice
20/08/2020