Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Birmingham Airport Ltd
Diamond House, Procurement
Birmingham
B26 3QJ
UK
Contact person: Procurement
Telephone: +44 1217677389
E-mail: procurement@birminghamairport.co.uk
NUTS: UKG31
Internet address(es)
Main address: www.birminghamairport.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.birminghamairport.co.uk/media/4083/instructions-for-pqq-registration.pdf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/birminghamairport/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Soft Services at Birmingham Airport
II.1.2) Main CPV code
63731000
II.1.3) Type of contract
Services
II.1.4) Short description
The airport currently has separate contracts in place for Airfield Security Services, Hold Baggage Screening Services (HBS), Services for Passengers of Reduced Mobility (PRM) and building cleaning services. The Airport wishes to procure these services, and others, under a single contract, but will consider an alternative approach where the contract is split into two 'Lots' as detailed within this notice.
The contract will be awarded for a 3-year period, with an option to extend for two periods each of 1 year.
The current building cleaning services contract expires in April 2024 and there is scope for the this to be integrated into the soft services contract subject to the agreement of both parties.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: site security functions and hold baggage
Hold baggage screening
Ad-hoc passenger screening – executive aviation handling
Cargo operation screening (scope limited to operatives only, not items of cargo)
Airfield perimeter security
Airside escorting
Access Control point security services
Lot 2
PRM services
Porter service/concierge meet and greet
II.2) Description
Lot No: 1
II.2.1) Title
Site Security Functions and Hold Baggage Screening Services
II.2.2) Additional CPV code(s)
79710000
79713000
79715000
63700000
63730000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham Airport.
II.2.4) Description of the procurement
This requirement includes patrolling of the perimeter of the airfield, screening operatives delivering cargo activities, providing airside escorting services and the manning of staff gates at security checkpoints where individuals are moving from landside to airside. Compliance with department for transport requirements as detailed below is mandatory:
— Single Consolidated Direction (SCD) 2/2019, 21 October 2019 or updated versions coming into force including MSM (More Stringent Measures):
— EC300/2008
— Commission Implementing Decision EU 2015/1998 including amendments
— Commission Implementing Decision EU 8005/2015 and amendments
— hold baggage services. Bags are screened as part of the requirement to comply with department for transport requirements as detailed below is mandatory:
— Single Consolidated Direction (SCD) 2/2019, 21 October 2019 or updated versions coming into force including MSM (More Stringent Measures):
— EC300/2008
— Commission Implementing Decision EU 2015/1998 including amendments
— Commission Implementing Decision EU 8005/2015 and amendments.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended by the agreement of both parties for an additional period of 2 years.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Assistance for Persons of Reduced Mobility (PRM) and Porter/Concierge Meet and Greet Services
II.2.2) Additional CPV code(s)
63731000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham Airport.
II.2.4) Description of the procurement
PRM – To demonstrate competence and capability in delivering services in line with:
European Regulation (EC) No 1107/2006 of 5 July 2006 concerning the rights of disabled persons and Persons with Reduced Mobility (PRM) when travelling by air.
Guidance and mandatory requirements detailed within CAP 1228, CAP 1411 and CAP 1629.
Porter/concierge meet and greet services including:
VIP customer services
Porter services
Concierge services
Self-hosted booking platform.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2024
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended by the agreement of both parties for two additional periods each of 1 year.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The porter/concierge service meet and greet service commercial arrangement may be operated as a concession with the provider assuming commercial risk for the operation. This will be clarified as the procurement exercise progresses.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See procurement documentation.
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/09/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/09/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Airport reserves the right to cancel this procurement exercise at any time and at its own discretion. In such an event, the Airport shall not be liable for any costs or expenses incurred by any party in expressing an interest in this procurement opportunity and any subsequent submission of bids.
VI.4) Procedures for review
VI.4.1) Review body
The Chief Executive Officer, Birmingham Airport
Birmingham
B26 3QJ
UK
Internet address(es)
URL: www.birminghamairport.co.uk
VI.5) Date of dispatch of this notice
20/08/2020