Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Birmingham Organising Committee for the 2022 Commonwealth Games Ltd
One Brindley Place
Birmingham
B12JB
UK
Contact person: Madeleine Townend
Telephone: +44 7951735849
E-mail: Madeleine.townend@birmingham2022.com
NUTS: UKG3
Internet address(es)
Main address: http://www.birmingham2022.com
Address of the buyer profile: http://www.birmingham2022.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Recreational%2C-cultural-and-sporting-services./7PR3N595W7
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Recreational%2C-cultural-and-sporting-services./7PR3N595W7
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Venue Overlay Turnkey
Reference number: PRO.VDO.0007
II.1.2) Main CPV code
92000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Birmingham Organising Committee for the 2022 Commonwealth Games requires temporary venue overlay services, which refers to all of the temporary infrastructure and hired commodities required to support a particular facility or venue, including but not limited to temporary seating, tents, cabins, staging, power, fencing, flooring, lighting, signage etc. The OC is looking for a turnkey provider(s) to provide the entire services as described above, including the provision of a principal contractor and principal designer service working within CDM Regulations.
II.1.5) Estimated total value
Value excluding VAT:
50 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As set out in the procurement documents.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Cluster 1
II.2.2) Additional CPV code(s)
39522530
39111000
34928200
44211110
44212310
44212317
44112000
44210000
44212320
45212221
31518200
31527260
31527270
45211370
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WEST MIDLANDS (ENGLAND).
II.2.4) Description of the procurement
The Overlay Turnkey supplier will provide all services and goods required for a cluster of venues for all the commodities detailed within the scope of services which are:
• tents,
• seating,
• cabins,
• scaffolding,
• fencing,
• groundworks/civil works/ service connections,
• internal build out,
• containment,
• rigging,
•technology support structures,
• media tribunes,
• trackway,
• exhibition equipment,
• portable toilets,
• shipping containers,
• site lighting,
• saunas,
• and venue specific projects.
In addition to the design, supply, delivery, games time maintenance, installation and removal of the commodities listed, the Venue Overlay Turnkey supplier responsibilities will include:
• acting as the Principal Contractor under UK CDM 2015 Regulations,
• centrally managing the Venue Integrated Schedules (VIS),
• centrally coordinating building control permit applications, budget and scope management,
• and complying with OC controlled change management process.
Lot 1 comprises the following venues:
Sandwell Aquatics Centre
University of Birmingham Precinct
University of Birmingham – Hockey
University of Birmingham — Squash
Athletes village.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
17 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Cluster 2
II.2.2) Additional CPV code(s)
39522530
39111000
34928200
44211110
44212310
44112000
44210000
44212317
45212221
31518200
31527260
31527270
45211370
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WEST MIDLANDS (ENGLAND)
II.2.4) Description of the procurement
The Overlay Turnkey supplier will provide all services and goods required for a cluster of venues for all the commodities detailed within the scope of services which are:
• tents,
• seating,
• cabins,
• scaffolding,
• fencing,
• groundworks/civil works/service connections,
• internal build out,
• containment,
• rigging,
• technology support structures,
• media tribunes,
• trackway,
• exhibition equipment,
• portable toilets,
• shipping containers,
• site lighting,
• saunas,
• and venue specific projects.
In addition to the design, supply, delivery, games time maintenance, installation and removal of the commodities listed, the Venue Overlay Turnkey supplier responsibilities will include:
• acting as the Principal Contractor under UK CDM 2015 Regulations,
• centrally managing the Venue Integrated Schedules (VIS),
• centrally coordinating Building Control permit applications, budget and scope management,
• and complying with OC controlled change management process.
Lot 2 comprises the following venues:
Alexander Stadium
Coventry Arena/Coventry Stadium
Arena Birmingham
NEC Arena
NEC Hall 1, Hall 2, Hall 3, Hall 4, Hall 5
NEC Precinct
Lee Valley Velodrome.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
17 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Cluster 3
II.2.2) Additional CPV code(s)
39522530
39111000
34928200
45211370
31518200
31527260
31527270
44112000
44210000
44212320
44212310
44212317
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WEST MIDLANDS (ENGLAND).
II.2.4) Description of the procurement
The Overlay Turnkey supplier will provide all services and goods required for a cluster of venues for all the commodities detailed within the scope of services which are:
• tents,
• seating,
• cabins,
• scaffolding,
• fencing,
• groundworks/civil works/service connections,
• internal build out,
• containment,
• rigging,
• technology support structures,
• media tribunes,
• trackway,
• exhibition equipment,
• portable toilets,
• shipping containers,
• site lighting,
• saunas,
• and venue specific projects.
In addition to the design, supply, delivery, games time maintenance, installation and removal of the commodities listed, the Venue Overlay Turnkey supplier responsibilities will include:
• acting as the principal contractor under UK CDM 2015 Regulations,
• centrally managing the Venue Integrated Schedules (VIS),
• centrally coordinating Building Control permit applications, budget and scope management,
• and complying with OC controlled change management process.
Lot 3 comprises the following venues:
Cannock Chase
Sutton Park
Victoria Park
Smithfield Precinct
Smithfield – Beach Volleyball
Smithfield — 3x3 Basketball
Edgbaston Cricket Ground
Warwick – Cycling Road Race
Wolverhampton West Park — Cycling Time Trial
Uniform and Accreditation Centre
Transport Sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
17 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 16
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/09/2020
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
22/10/2020
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
It is estimated that this framework has a total value of GBP 50 m-GBP 60 m, split across the 3 lots.
The OC and/or CGFP may enter into discussions with bidders during this procurement process on the possibility of a multi-games (more than one games) contract.
The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC's obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
The OC may enter into discussions with bidders during this procurement process on the possibility of a multi-games (3 games) contract. However, this is not mandatory and the evaluation of any tender submissions for this procurement will be based solely on the Birmingham 2022 Commonwealth Games and the criteria set out in the tender documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Recreational%2C-cultural-and-sporting-services./7PR3N595W7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7PR3N595W7
Go reference: GO-2020821-PRO-16973835
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC1A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
21/08/2020