Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cumbria County Council
Cumbria House, 107-117 Botchergate
Carlisle
CA1 1RD
UK
Contact person: Mrs Michelle James
Telephone: +44 1228221743
E-mail: michelle.james@cumbria.gov.uk
NUTS: UKD1
Internet address(es)
Main address: http://www.cumbria.gov.uk/
Address of the buyer profile: http://www.cumbria.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
School Payroll and HR Admin Services
Reference number: DN474002
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Council plans to establish a framework of suppliers who can offer an effective, timely and cost effective Payroll and HR Administration Service to Non-Cheque Book Maintained Schools in Cumbria.
Currently there are 180 schools who plan to initially use this framework which are predominantly primary schools and range in size of staffing numbers however numbers may change subject to individual school needs.
It is envisaged that a maximum of four suppliers will be awarded onto the framework. Please note that any supplier scoring less than 50 % of the quality marks available will not be awarded a place on the framework.
Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
900 000.00
GBP/ Highest offer:
1 230 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKD1
II.2.4) Description of the procurement
The Council plans to establish a framework of suppliers who can offer an effective, timely and cost effective Payroll and HR administration service to non-cheque book maintained schools in Cumbria.
Currently there are 180 schools who plan to initially use this framework which are predominantly primary schools and range in size of staffing numbers however numbers may change subject to individual school needs.
It is envisaged that a maximum of four suppliers will be awarded onto the framework. Please note that any supplier scoring less than 50 % of the quality marks available will not be awarded a place on the framework.
Further competitions will be conducted under the framework by individual schools (or by the Council on behalf of individual schools) and these will be awarded on price alone.
II.2.5) Award criteria
Quality criterion: Quaity
/ Weighting: 65
Price
/ Weighting:
35
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 071-170000
Section V: Award of contract
Contract No: DN474002
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
12/06/2020
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Capita Business Services Ltd
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
North Yorkshire County Council
Northallerton
UK
NUTS: UKE2
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Strictly Education Ltd
Milton Keynes
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
900 000.00
GBP
/ Highest offer:
1 230 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The framework is for 41 months. We cannot guarantee to suppliers any business through this contract.
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England
London
UK
VI.5) Date of dispatch of this notice
21/08/2020