Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Council of the City of Wakefield
Town Hall, Wood Street
Wakefield
WF1 2HQ
UK
Contact person: Karen Towers
Telephone: +44 1924306780
E-mail: ktowers@wakefield.gov.uk
NUTS: UKE
Internet address(es)
Main address: http://www.wakefield.gov.uk/?home=true
Address of the buyer profile: http://www.yortender.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.yortender.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Install, Service and Maintenace of Stair Lifts, Step Lifts, Through Floor and Hoists
II.1.2) Main CPV code
51511000
II.1.3) Type of contract
Services
II.1.4) Short description
Wakefield Council is seeking to establish a framework agreement (6 lots) for the provision of specialist equipment for installation in service users homes, including servicing and repairs. This will cover all tenure types within the Wakefield district and could be funded directly through the authority or by a DFG available to a service user.
Lot 1: Stairlifts (straight and Curved);
Lot 2: Ceiling Track Hoists;
Lot 3: Steplifts (up to 1 metre in Travel and up to 2 metres in Travel;
Lot 4: Through Floor Lifts (Hydraulic, Traction and Side Hung);
Lot 5: Service and Maintenance of Hoists out of Manufacturer’s Warranty;
Lot 6: Service and Maintenance of Lifts out of Manufacturer’s Warranty.
It is anticipated that one supplier will be awarded to each lot however suppliers can bid for one or more lots.
The contract will commence 1 April 2021, initially for 3 years with option to extend for further 12 months. The prices will be fixed for the initial 3-year term and any extension.
II.1.5) Estimated total value
Value excluding VAT:
4 400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Stairlifts (Straight and Curved)
II.2.2) Additional CPV code(s)
51511000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision and installation of Stairlifts (straight and curved) into service users homes, including servicing and repairs. This will cover all tenure types within the Wakefield district and could be funded directly through the authority or by a DFG available to a service user.
The authority may request the supplier to remove, re-install and/or repair equipment that is out of warranty as additional services.
The Council is looking to appoint one supplier for this lot. The successful provider must be able to provide all of the services which will be described in more detail in the tender documents to be published under the call for competition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 140 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Ceiling Track Hoists
II.2.2) Additional CPV code(s)
51511000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision and installation of Ceiling Track Hoists into service users homes, including servicing and repairs. This will cover all tenure types within the Wakefield district and could be funded directly through the authority or by a DFG available to a service user.
The authority may request the supplier to remove, re-install and/or repair equipment that is out of warranty as additional services.
The Council is looking to appoint one supplier for this lot. The successful provider must be able to provide all of the services which will be described in more detail in the tender documents to be published under the call for competition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
800 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Step Lifts (up to 1 and 2 Metres in Travel)
II.2.2) Additional CPV code(s)
51511000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision and installation of step lifts (up to 1 and 2 metres in travel) into service users homes, including servicing and repairs. This will cover all tenure types within the Wakefield district and could be funded directly through the authority or by a DFG available to a service user.
The authority may request the supplier to remove, re-install and/or repair equipment that is out of warranty as additional services.
The Council is looking to appoint one supplier for this lot. The successful provider must be able to provide all of the services which will be described in more detail in the tender documents to be published under the call for competition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
155 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Through Floor Lifts (Hydraulic, Traction and Side Hung)
II.2.2) Additional CPV code(s)
51511000
42416000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision and installation of Through Floor Lifts (hydraulic, traction and side hung) into service users homes, including servicing and repairs. This will cover all tenure types within the Wakefield district and could be funded directly through the authority or by a DFG available to a service user.
The authority may request the supplier to remove, re-install and/or repair equipment that is out of warranty as additional services.
The Council is looking to appoint one supplier for this lot. The successful provider must be able to provide all of the services which will be described in more detail in the tender documents to be published under the call for competition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 030 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Service and Maintenance of Hoists out of Manufacturer’s Warranty
II.2.2) Additional CPV code(s)
51511000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision of a full 24 hours, 7 days a week call out facility to undertake both routine maintenance/servicing of Hoist equipment which is out of warranty as well as 6 monthly inspections in line with LOLER.
The Council is looking to appoint one supplier for this lot. The successful provider must be able to provide all of the services which will be described in more detail in the tender documents to be published under the call for competition.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Service and Maintenance of Lifts out of Manufacturer’s Warranty
II.2.2) Additional CPV code(s)
51511000
42416000
II.2.3) Place of performance
NUTS code:
UKE45
II.2.4) Description of the procurement
Provision of a full 24 hours, 7 days a week call out facility to undertake both routine maintenance/servicing of lift equipment that is out of warranty as well as 6 monthly inspections in line with LOLER.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
EUR
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed in the tender documentation, full unrestricted access via (URL) www.yortender.co.uk
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 6
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/09/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
28/09/2020
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is estimated that the next generation tender process will commence 12-18 months before this arrangement is due to expire.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The tender documents are available from the YORtender website www.yortender.co.uk with reference DN465192. For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the YORtender helpdesk via email toProContractSuppliers@proactis.com
VI.4) Procedures for review
VI.4.1) Review body
The Council of the City of Wakefield
Corporate Procurement Unit
Wakefield
WF1 2EB
UK
Telephone: +44 1924306781
E-mail: procurement@wakefield.gov.uk
VI.4.2) Body responsible for mediation procedures
The Council of the City of Wakefield
Corporate Procurement Unit
Wakefield
WF1 2EB
UK
Telephone: +44 1924306781
E-mail: procurement@wakefield.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the public contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
Council of the City of Wakefield
Corporate Procurement Team Wakefield One Burton Street
Wakefield
WF1 2EB
UK
Telephone: +44 1924306781
VI.5) Date of dispatch of this notice
24/08/2020