Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Procurement for Housing Ltd (t/a PfH Scotland)
Lomond Court
Stirling
FK9 4TU
UK
Telephone: +44 1925286375
E-mail: tsmith@pfh.co.uk
NUTS: UKM
Internet address(es)
Main address: http://www.pfhscotland.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA18142
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Furniture and Flooring
Reference number: TS/08-21/FF
II.1.2) Main CPV code
39000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PCR 2015
PfH is seeking to establish a national Framework Agreement for the Supply and Installation of Residential Furniture, the Supply and Installation of Flooring and all associated design and decoration services.
The Framework will be awarded for an initial period of three years and may be extended for a further year (4 years in total)
II.1.5) Estimated total value
Value excluding VAT:
100 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Residential Furniture and Associated Services
II.2.2) Additional CPV code(s)
39000000
34928400
79932000
79931000
39515410
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
National geographical coverage to supply to a potential 900 plus PfH Members (including those with multiple sites) in England, Wales,
Scotland, and Northern Ireland, with the option for delivery of products if elected for by PfH member;
The supply, delivery and installation of residential furniture and furnishings, including lounge furniture, dining room furniture, bedroom
furniture, beds, mattresses and textile articles i.e. curtains, blinds, bed linen, lining and towels. Products must be available in various sizes,
materials and colours.
When there is a requirement the successful supplier will be required to conduct customer consultation sessions and tenant consultation
sessions, and therefore a proven track record in this area is required.
The supplier must have excellent customer service and support teams and be able to provide a dedicated account manager to the
framework
PfH anticipates awarding places on the Framework under this Lot to 5 suppliers, but reserves the right to award a greater or fewer number of places depending on the bids received
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
60 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will initially be awarded for a 3 year period, but may be extended
for a further 12 months at PfH's discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Flooring
II.2.2) Additional CPV code(s)
44112210
45432113
45432114
39530000
39531000
39531310
39531400
39534000
45431100
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
National geographical coverage to supply to a potential 900 plus PfH Members (including those with multiple sites) in England, Wales,
Scotland, and Northern Ireland, with the option for delivery of products if elected for by PfH member;
The framework will include but is not limited to the supply, delivery and installation of soft surface and hard surface flooring - Underlay,
carpet, hardwood, wood, wood effect, non-slip flooring, grip matting, wet rooms, gripper rods, area rugs, tile, laminate, covering natural
stone, marble, ceramic, and porcelain, vinyl, and miscellaneous such as cork and rubber
PfH anticipates awarding places on the Framework under this Lot to 5 suppliers, but reserves the right to award a greater or fewer number of places depending on the bids received
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
40 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will initially be awarded for a 3 year period, but may be extended
for a further 12 months at PfH's discretion.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 10
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 000-000338
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
03/09/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website
http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement.
NOTE: To register your interest in this notice and obtain any additional information ,please visit the myTenders website at https://www.mytenders.co.uk
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=662730.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders must state community benefits as part of their ITT response
(SC Ref:662730)
VI.4) Procedures for review
VI.4.1) Review body
Court of Session
Edinburgh
UK
VI.5) Date of dispatch of this notice
03/08/2021