Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Loreburn Housing Association
Huntingdon, 27 Moffat Road Dumfries
DUMFRIES
DG1 1NN
UK
Contact person: Graham Robertson
Telephone: +44 1387321300
E-mail: GrahamR@loreburn.org.uk
NUTS: UKM92
Internet address(es)
Main address: http://www.loreburn.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14442
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Passivhaus Design Team Consultancy services
Reference number: LOR/GR/PHDT/002
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Design Team consultancy services for the delivery of Passivhaus Standard Affordable Housing projects across various sites within Dumfries & Galloway including Kirkcudbright (up to 60 units), Dumfries (up to 50 units) and Gatehouse of Fleet (up to 14 x units)
II.1.5) Estimated total value
Value excluding VAT:
1 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKM92
Main site or place of performance:
Various sites across Dumfries & Galloway
II.2.4) Description of the procurement
The provision of Architect led Design Team consultancy services from the concept design and detailed design through to delivery of Affordable Housing projects. Services to include Architect, Landscape Architect, Engineer (Civil, Structural and M & E), Quantity Surveyor, Employer's Agent and Principal Designer
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
12 month extension solely at the discretion of Loreburn HA
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
This Procurement will be carried out using the Restricted Procedure. All queries about this procurement must be made via the PCS Portal
question and answer facility.
The process we will apply will be:
Statements including the specific requirements can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.
All Bidders must pass the minimum standards sections of the ESPD (Scotland).
Part III. and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the
following way:
Excellent 5 Excellent level of relevant information with no information missing. Excellent level of confidence in the robustness of the
answer to the question with no reservations. Excellent prospect of delivering on stated outcomes and adding value and efficiencies with no
reservations. Overall excellent answer which gives no cause for concern.
Good 4 Very good level of relevant information provided with little information missing. Very good level of confidence in the robustness
of the answer to the question with few reservations. Very good chance of delivering the outputs stated and delivering efficiencies. Overall a
very good response which gives little cause for concern.
Satisfactory 3 Satisfactory level of relevant information provided. Reasonable level of confidence in the robustness of the answer to the
question. Answer will deliver the outputs stated but some reservations. Overall a reasonable response but which raises some concerns.
Poor 2 Poor information provided below level expected. Some confidence in the robustness of the answer to the question. Answer has a
chance of delivering the outputs stated. Overall a poor response which raises some concerns.
Unsatisfactory 1 Unsatisfactory little relevant information provided. Very little confidence in the robustness of the answer to the question.
Answer has very little prospect of delivering the outputs stated. Overall an unsatisfactory response which causes significant degree of
concern.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders are required to be regulated and/or authorised (as appropriate) to practice by the relevant professional regulatory body or bodies in
the discipline(s) in which they practice
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Bidders will require to have a combined average yearly turnover of 750,000.00 GBP for the last 3 years.
Question 4B.1.1: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were set up or started trading.
Question 4B.5.1: Bidders must hold, or can commit to obtain prior to commencement of any subsequently awarded contract,the types and levels of insurance indicated below:
Employer's Liability 5,000,000 GBP
Public Liability 2,000,000 GBP
Professional Indemnity 2,000,000 GBP (Architect & Engineers)
Professional Indemnity 2,000,000 GBP (QS, Employer's Agent, Landscape Architect and Principal Designer)
III.1.3) Technical and professional ability
List and brief description of selection criteria:
List and brief description of selection criteria:
See Below:
ESPD Evaluation
ESPD Question 4C.1.2=80%
ESPD Question 4C.6=10%
ESPD Question 4C.6.1=10%
Minimum level(s) of standards required:
4C.1.2 The Bidder is required to provide four examples that demonstrate they have the relevant experience to deliver the service. Examples must be from within the last three years.
For each example, bidders should provide:
Client details, including contact, address, telephone number and email
A description of the works including key issues and problems encountered and how you overcome them.
Contract values - tendered value and actual final value, with explanation of difference
Start and completion dates, detailing any variations
In addition, please attach referees for the examples used in this question. Please note referees will be contacted. If Bidder's do not provide four examples of experience or references, or the list of Contracts and referees, this will be a non-compliant request to participate and the submission will excluded from participation in the tender.
Bidders should provide a maximum of 4 single sided, A4 pages per example.
This is a scored question with a weighting of 80%
ESPD Question 4C.6: Information provided should include all disciplines included within the Design Team requirements.
ESPD Question 4C.6.1: Information provided should include all disciplines included within the Design Team requirements.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
As per the ITT Documents and Appendices
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/09/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
20/09/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer has indicated that it will accept electronic response to this notice via the Postbox facility. A user guide is available at
https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the
closing time to avoid any last minute problems.
Mandatory Community benefits are included in this requirement. For more informtion see:
http://www.publiccontractsscotland.gov.uk/info/Infocentre.aspx?id=2361
A summary of the required community benefits has been provided within the ITT.
Community benefits are included in this requirement. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Loreburn Housing Association is committed to leveraging all of its activity to promote inclusive growth and benefits for all of our
communities. To this end, the Association wishes to collaborate with suppliers to achieve and implement robust, proportionate and relevant
Community Benefits in relation to combating social exclusion and deprivation by promoting opportunities for training and employment for
the long term unemployed within the Loreburn Housing Association geographical area.
The Supplier must be able to demonstrate its intention to integrate trainees and long term unemployed persons into the labour market
without distinction of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership
and pregnancy and maternity.
Loreburn Housing Association also specifically wishes to encourage and intends to support the education and training of young people in
order that they can be equipped to work successfully in the Building Industry. The supplier is, therefore, required to recruit and train such young people.
Accordingly, the Supplier as part of the Tender submission shall provide the Association with a Training Method Statement,detailing how
they will aim to achieve and manage the training and employment objectives during the Contract Period:
Tenderers who are unable to comply fully may be rejected.Every vacancy relating to the Framework is to be advertised locally.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=655420.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
- Apprenticeships;
- Support to community bodies;
- Support for local projects.
Full details are provided within the ITT Documents
(SC Ref:655420)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=655420
VI.4) Procedures for review
VI.4.1) Review body
Dumfries Sheriff and Justice of the Peace Court
Sheriff Court House,
Dumfries
DG1 2AN
UK
Telephone: +44 1387262334
E-mail: dumfries@scotcourts.gov.uk
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/dumfries-sheriff-court-and-justice-of-the-peace-court
VI.5) Date of dispatch of this notice
04/08/2021