Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Breckland District Council
Elizabeth House, Walpole Loke
Dereham
NR19 1EE
UK
E-mail: procurement@breckland.gov.uk
NUTS: UKH17
Internet address(es)
Main address: https://www.breckland.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/brecklandcouncil/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Corporate Scanning
Reference number: System - 00000127
II.1.2) Main CPV code
79999100
II.1.3) Type of contract
Services
II.1.4) Short description
Breckland Council require a contractor to digitise the Council’s microfiche. The council have estimated there are approximately 147,000 microfiche jackets to be scanned containing an estimated total of 1,350,000 images. All images need to be indexed and uploaded to a data storage solution. Other documents, including paper documents and possibly further microfiche will need to be digitised and uploaded to the data storage solution on an ad hoc basis.
II.1.5) Estimated total value
Value excluding VAT:
175 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79999100
72317000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
II.2.4) Description of the procurement
Corporate Scanning
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
15/10/2021
End:
14/10/2024
This contract is subject to renewal: Yes
Description of renewals:
The contract has the option to extend for two further periods of 12 months up to a maximum contract period of five years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/09/2021
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
10/09/2021
Local time: 09:00
Place:
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
In order to view the tender documents, interested bidders must first register at https://in-tendhost.co.uk/brecklandcouncil/aspx/Home. Once registered, bidders will be able to express an interest in this project to view the tender documents.
VI.4) Procedures for review
VI.4.1) Review body
Breckland District Council
Dereham
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
09/08/2021