Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Contact person: Mr Steven Hogg
Telephone: +44 1912086476
E-mail: steven.hogg@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.ncl.ac.uk
Address of the buyer profile: https://www.ncl.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1709) - Maintenance and Expansion of Existing Salto Access Control System and Associated Hardware
Reference number: DN562633
II.1.2) Main CPV code
42961100
II.1.3) Type of contract
Supplies
II.1.4) Short description
The University wishes to appoint a suitable Contractor to provide planned and reactive maintenance, and repairs on its Salto access control system and associated hardware installed within its properties, and future expansion of the system and hardware as required.
Since 2014 the University has invested in a Salto central door access control system across Campus, which is integrated with the master University accommodation data system Kinetics, in order to standardise systems and improve efficiencies managing the University student accommodation.
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
Due to the operation of the University, the majority of the refurbishment works in student accommodation take place over the summer vacation, this can lead to a high demand during this period.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
The University wishes to appoint a suitable Contractor to provide planned and reactive maintenance, and repairs on its Salto access control system and associated hardware installed within its properties, and future expansion of the system and hardware as required.
Since 2014 the University has invested in a Salto central door access control system across Campus, which is integrated with the master University accommodation data system Kinetics, in order to standardise systems and improve efficiencies managing the University student accommodation.
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
Due to the operation of the University, the majority of the refurbishment works in student accommodation take place over the summer vacation, this can lead to a high demand during this period.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
This contract will be renewed as required, and dependant on options to extend / expiry of the previous contract.
Should the value of the contract awarded as a result of this tender be exceeded before the end of the contract term, the University reserve the right to end the contract and re-tender at this point.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for a further 2 periods of 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the e-tender system. These are Pass/Fail questions. A submission that fails on any of the Mandatory or Discretionary Exclusion questions will automatically be excluded from the tender process unless the Contractor can demonstrate they have taken remedial actions to ensure there is no reoccurrence of the offence. A Contractor who fails any of the Qualitative Exclusion question will automatically be excluded from the tender process. Contractors who have passed the requirements will have their tenders assessed against the criteria stated in the Invitation to Tender.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
13/09/2021
Local time: 12:15
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Expressions of interest in this project can be made by registering via the University e-tender system at:
https://procontract.due-north.com/Login
The deadline for expressing an interest is Friday 10th September 2021 at 12:00.
VI.4) Procedures for review
VI.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
UK
E-mail: steven.hogg@ncl.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
11/08/2021