Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
West Midlands Fire and Rescue Authority
VAT No. 281 2856 47
99 Vauxhall Road, Nechells
Birmingham
B7 4HW
UK
Contact person: Jacky Perkins
Telephone: +44 1213806176
E-mail: Jackie.perkins@wmfs.net
NUTS: UKG3
Internet address(es)
Main address: http://www.wmfs.net
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
Reference number: C003112
II.1.2) Main CPV code
48400000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
912 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72261000
II.2.3) Place of performance
NUTS code:
UKG31
Main site or place of performance:
Birmingham
II.2.4) Description of the procurement
West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members.
The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team.
The software for the current system is licenced to the Authority and runs on the Authority’s internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery.
This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021.
Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 45%
Quality criterion: Social Value
/ Weighting: 5%
Price
/ Weighting:
50%
II.2.11) Information about options
Options:
Yes
Description of options:
One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution.
The contract is award for 5 years with options to extend for a further 5 years
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-003805
Section V: Award of contract
Contract No: 1
Title: FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
09/07/2021
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Heywood Ltd
04161207
Hamilton House, Church St
Altrincham
WA14 4DR
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 912 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
17/08/2021