CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Dan-Y-Graig Underbridge Refurbisments

2.2

Description of the goods or services required

The work will involve replacing 2No asphaltic plug joints – 2No hinged joints and a centre joint under the central reservation running for 60 metres.

Because of the process required to renew the asphaltic plug joints it is thought that the old sheet waterproofing system will be irreparably damaged during the works and so it is deemed necessary to replace the old waterproofing with an up to date polyurethane elastomer spray applied system which has a far longer life expectancy than the existing system. A red asphaltic sand carpet will be laid over the waterproofing to further protect it during any future maintenance at the bridge.

In order to comply with regulation the waterproofing and new bridge joints must be fitted from parapet to parapet. This will require that the asphaltic surfacing is removed and the concrete verges and central reservation on the bridge deck are excavated so that waterproofing can be applied directly to the bridge deck. The existing safety fence between carriageways will need to be taken down, set aside. The verges and central reserve will be reinstated with concrete and the safety fence re-fitted. The Western verge has 4 steel ducts set into the concrete that is being removed. They will be checked and if empty can be removed. They will not be replaced at this time. The East verge contains a drain fitted beneath it this will be removed during excavation and not replaced. Kerb drainage will be installed with rodding access points.

As the joints and waterproofing replaced each carriageway will be resurfaced with Hot rolled asphalt. Road markings and reflective studs renewed.

In order to carry out the work safely it is anticipated that it will be necessary to install a contraflow system so that an entire carriageway width of the bridge deck can be treated in one hit. The contraflow shall then be alternated so that the opposite carriageway can then be treated.

The contraflow system will require enabling works involving the installation of 2 new crossover points which are expected to be installed in the same place as the original crossover points that are now below standard.

Removal of 120metres of safety fence will be required at each crossover point, set aside then refitted once the bridge work is complete.

The contract is NEC3 Contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=113209.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The tender is assessed in one stage.

Stage 1 is split into 60% financial and 40% quality.

3 Conditions for Participation

3.1

Minimum standards and qualification required

In order to be able to undertake construction related work for the Council in the value band below the procurement threshold and on this specific project, it will be a mandatory requirement for all suppliers to, hold membership with Constructionline and hold SSIP membership with an Health & Safety Accredited body through an SSIP approved Scheme.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

SB284

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

Welsh

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Tenderers must express an interest in this tender by completing the following:

1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2.Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3.Enter your correct Organisation Name, Details and Primary Contact Details.

4.Please make a note of the Organisation ID and User Name, then click ‘Register’.

5.You will then receive an email from the system asking you to follow a link to activate your account.

6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8.Buyer Selection. At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly to ensures that you will be alerted to all relevant opportunities.

9.Terms & Conditions. Read the terms & conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11.From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13.Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14.You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

Supplier guides are available via the portal and this contract notice detailing how to use the eTender system including for how to register on the e-tender portal.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

(WA Ref:113209)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits will apply as per the details set out in the ITT

5.2

Additional Documentation

5.3

Publication date of this notice