Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Organising Committee for the 2022 Birmingham Commonwealth Games Ltd
11120160
One Brindley Place
Birmingham
B1 2JB
UK
Contact person: Sam Turner
Telephone: +44 7951735849
E-mail: sam.turner@birmingham2022.com
NUTS: UKG3
Internet address(es)
Main address: www.birmingham2022.com
Address of the buyer profile: www.birmingham2022.com
I.1) Name and addresses
Festival 2022 Limited
12581221
100 Parliament Street, Level 4
London
SW1A 2BQ
UK
E-mail: team@festival2022.uk
NUTS: UKI
Internet address(es)
Main address: https://www.festival2022.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cultural-event-organisation-services./H7UX8V9HVS
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Production Services Framework
Reference number: GWS_CCE_CCQ_CUL.009
II.1.2) Main CPV code
79952100
II.1.3) Type of contract
Services
II.1.4) Short description
The Production Services Framework will support the operational, event management and production delivery of a world-class Cultural Festival in 2022. At their core, Production Services support the Cultural Festival creative leads to stage, event management, produce and deliver the new pieces of artistic work, performances, installations, exhibitions and/or other events commissioned.
II.1.5) Estimated total value
Value excluding VAT:
4 775 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Tenderers can bid for one Lot, or both Lots. Each Lot will be scored independently.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Production Services for events or cultural activity at a value of £150,000, or less
II.2.2) Additional CPV code(s)
79952100
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
Lot 1: Production Services for events or cultural activity at a value of £150,000, or less
•Small to medium scale events which could include press launches, meetings, production of key elements of the cultural programme e.g., welcome ceremonies.
•Event that are budgeted up to £150,000 (per event).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contracting Authority is seeking to appoint up to three (3) Suppliers to each Lot based on the highest scoring Tenderers in each Lot.
Call-Off Work Orders will be awarded via either Direct Award or Mini-Competition.
Lot No: 2
II.2.1) Title
Lot 2: Production Services for events or cultural activity at a value of £150,001 to £999,999
II.2.2) Additional CPV code(s)
79952100
II.2.3) Place of performance
NUTS code:
UKG3
Main site or place of performance:
West Midlands
II.2.4) Description of the procurement
Lot 2: Production Services for events or cultural activity at a value of £150,001 to £999,999
•Medium to large scale events which could include major milestone events e.g., a major launch at a high profile UK venue, involvement with Festival UK 2022, full production management of Cultural programme elements e.g. welcome ceremonies.
•Events that are budgeted in excess of £150,001 but not expected to exceed £999,999 (per event).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
31/12/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Contracting Authority is seeking to appoint up to three (3) Suppliers to each Lot based on the highest scoring Tenderers in each Lot.
Call-Off Work Orders will be awarded via either Direct Award or Mini-Competition.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the procurement documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
20/09/2021
Local time: 12:01
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
There may be additional requirements from other Divisions of the OC and Festival UK* 2022 (as appropriate), such as Village Management who may have requirements at the Athletes Villages. In addition there may be requirements from Festival 2022 Ltd (the Festival Company) which is a wholly owned subsidiary of the Birmingham Organising Committee for the 2022 Commonwealth Games (the OC).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.
The contracting authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request.
Tenderers should be aware of the contracting authorities obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The contracting authority expressly reserves the right:
(i) to make whatever changes it may see fit to the content and structure of the procurement process;
(ii) to require further information or clarification from a tenderer before considering its response;
(iii) to exclude a tenderer from the procurement process if it is subsequently determined that any information supplied was inaccurate, incomplete or untrue and was relied upon for selection purposes;
(iv) to cancel this procurement (including individual Lots) at any stage; and
(v) not to award any contract as a result of the procurement process commenced by publication of this notice.
Under no circumstances will the contracting authority or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Cultural-event-organisation-services./H7UX8V9HVS
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/H7UX8V9HVS
GO Reference: GO-2021820-PRO-18773617
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
WC1A 2LL
UK
VI.5) Date of dispatch of this notice
20/08/2021