Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Business Services Authority
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
UK
Contact person: Laura Heal
E-mail: laura.heal@nhs.net
NUTS: UKC22
Internet address(es)
Main address: https://www.nhsbsa.nhs.uk/
Address of the buyer profile: https://www.nhsbsa.nhs.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://health.atamis.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://health.atamis.co.uk
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://health.atamis.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nursery Milk Reimbursement Unit (NMRU)
Reference number: C43089
II.1.2) Main CPV code
85140000
II.1.3) Type of contract
Services
II.1.4) Short description
The Buyer requires a supplier to provide a service to facilitate the provision of a registration, validation and reimbursement service to Childcare Settings who provide milk to children in their care and wish to claim payment for this milk under the Welfare Food Regulations 1996. This service is provided by the Buyer, on behalf of the Buyer’s Sponsor, the Department of Health and Social Care in England and on behalf of the Welsh Government. The Buyer is seeking to maintain the effectiveness of the existing service with minimal disruption to current users, with a focus on the prevention and detection of fraud within the system and to ensure compliance by Childcare Settings, Milk Agents and Local Authorities within the rules of the Scheme.Suppliers not already registered on the NHSBSA e-sourcing portal must go to https://health-family.force.com/s/Welcome and click Register then follow the instructions. Once registered Suppliers will be able to view and access the full ITT documentation
II.1.5) Estimated total value
Value excluding VAT:
1 600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85100000
48217000
48812000
72253000
79512000
72314000
79420000
98300000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The broad scope of the contract includes the provision of a registration, validation and reimbursement service to Childcare Settings who provide milk to children in their care and wish to claim payment for this milk under the Welfare Food Regulations 1996. The Nursery Milk Scheme (NMS) is a statutory, universal, scheme aimed at children under five who attend an eligible day-care institution for at least two hours a day. Eligible day-care institutions include childminders, nurseries run by the voluntary sector, the private sector and Local Authorities, and reception classes in schools. Eligible institutions are referred to as ‘Childcare Settings’ under the NMS. Children receive 189ml (1/3 pint) of milk each day. Registered Childcare Settings can claim back the cost of providing milk to eligible children via the Nursey Milk Reimbursement Unit (NMRU), through the Welfare Food Scheme Regulations 1996, either themselves directly or via the use of a ‘Milk Agent’.Around 45,000 settings are currently registered with the NMS and approximately 268m portions of milk worth in the region of £50m are reimbursed annually via the NMRU, through around 450,000 claims per year. The current service operates in England and Wales only; separate arrangements are in place in Scotland and Northern Ireland. This procurement also includes the requirement for the delivery of a robust fraud prevention and detection strategy, to reduce the instances of fraud, abuse and error and any associated overpayments within the Scheme, as well as the provision of a contact centre to manage queries from Childcare Settings, Milk Agents and Local Authorities. The Scheme is supported by a website and an online claiming portal and system, and suppliers can elect to use the existing system or to develop their own to meet the Buyer’s requirements. It is anticipated that the Buyer will award the Contract by January 2022 with the contract Start Date being 01st August 2022. The Contract Term is an initial period of 3 years which excludes transition and implementation up to 31st July 2022 with the option to extend for a further 12 months up to 31st July 2026; such option to be exercised at the discretion of the Buyer. Suppliers who are not already registered on the NHSBSA e-sourcing portal must go to https://health-family.force.com/s/Welcome and click Register then follow the instructions. Once registered Suppliers will be able to view and access the full invitation to tender documentation using reference C43089
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2026
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Pre Tender Market Engagement was conducted for this service - Find a Tender Service Notice - https://www.find-tender.service.gov.uk/Notice/006028-2021?origin=SearchResults&p=1The Pre-Tender Market Engagement report can be downloaded from the document pack which supports this ITT, available on the NHSBSA e-sourcing portal.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-006028
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/10/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
11/10/2021
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.4.1) Review body
NHS Business Services Authority
Stella House, Goldcrest Way
Newcastle Upon Tyne
NE15 8NY
UK
E-mail: nhsbsa.commercialservicesteam@nhs.net
Internet address(es)
URL: https://www.nhsbsa.nhs.uk/
VI.4.4) Service from which information about the review procedure may be obtained
NHS Business Services Authority
Stella House, Goldcrest Way, Newburn Riverside
Newcastle upon Tyne
NE15 8NY
UK
Internet address(es)
URL: https://www.nhsbsa.nhs.uk/
VI.5) Date of dispatch of this notice
23/08/2021