Contract notice
Section I: Contracting
authority
I.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
UK
Contact person: Mr Steven Hogg
E-mail: steven.hogg@ncl.ac.uk
NUTS: UKC22
Internet address(es)
Main address: https://www.ncl.ac.uk
Address of the buyer profile: https://www.ncl.ac.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
(NU/1716) - Supply of Fresh Bread and Baked Goods
Reference number: DN566294
II.1.2) Main CPV code
15810000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This is a procurement regulation compliant open procedure to establish a Contract for the following Lots:
• Lot 1 - Sliced bread, buns and similar
• Lot 2 - Artisan bread
• Lot 3 - Artisan buns
• Lot 4 - Baked goods
Suppliers may apply for one or more than one Lot.
Documents can be accessed free of charge on the University's e-tender system at https://procontract.due-north.com/Login
All enquiries and questions regarding this tender should be submitted through the e-tender system
The deadline for receipt of tenders is Thursday 30th September 2021 12pm.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Sliced bread, buns and similar
II.2.2) Additional CPV code(s)
15811100
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Generally used for toast and made to order sandwiches in various cafes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
30/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Expected to renew upon expiry / termination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for two further periods of 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Artisan bread
II.2.2) Additional CPV code(s)
15811100
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Generally used for buffet sandwiches from the delivered hospitality / event catering service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
30/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Expected to renew upon expiry / termination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for two further periods of 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Artisan buns
II.2.2) Additional CPV code(s)
15811100
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Small batches to use for special lunches / events
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
30/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Expected to renew upon expiry / termination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for two further periods of 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Baked goods
II.2.2) Additional CPV code(s)
15812000
II.2.3) Place of performance
NUTS code:
UKC22
II.2.4) Description of the procurement
Generally used for buffets from the delivered hospitality / event catering service, including high profile events such as the University congregation ceremonies.
We would prefer flexibility and range to be able to offer a variety in size and style to suit the customer’s requirement i.e. a requirement for a meeting may need to be large enough to provide an alternative to a sandwich as an option, but a requirement for an event buffet may need to small enough to eat as ‘finger food’
This includes but is not limited to:
(i) Sweet baked goods, e.g. biscuits, sweet pies, shortbread, sponges, crumpets, muffins, macaroons, traybakes, meringues, petit fours and cooked and uncooked pastry cases.
(ii) Savoury baked goods e.g. savoury pies, pasties, quiche, savoury muffins and sausage rolls or similar.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/12/2021
End:
30/11/2023
This contract is subject to renewal: Yes
Description of renewals:
Expected to renew upon expiry / termination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend for two further periods of 12 months
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the e-tender system. These are Pass/Fail questions. A submission that fails on any of the Mandatory or Discretionary Exclusion questions will automatically be excluded from the tender process unless the Supplier can demonstrate they have taken remedial actions to ensure there is no reoccurrence of the offence. A Supplier who fails any of the Qualitative Exclusion question will automatically be excluded from the tender process. Suppliers who have passed the requirements will have their tenders assessed against the criteria stated in the Invitation to Tender.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/09/2021
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
30/09/2021
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Expected to renew upon expiry / termination.
VI.3) Additional information
Expressions of interest in this project can be made by registering via the University e-tender system at:
https://procontract.due-north.com/Login
The deadline for expressing an interest is Friday 24th September 2021 12pm.
VI.4) Procedures for review
VI.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
UK
E-mail: steven.hogg@ncl.ac.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
26/08/2021