Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Ayrshire Housing
119 Main Street
Ayr
KA8 8BX
UK
E-mail: info@ayrshirehousing.org.uk
NUTS: UKM93
Internet address(es)
Main address: https://www.ayrshirehousing.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
E-mail: Info@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewingsomerville.co.uk
Tenders or requests to participate must be sent electronically to:
www.publiscontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Ayrshire Housing; One Year Electrical Inspection Contract
Reference number: ESP:4523
II.1.2) Main CPV code
50711000
II.1.3) Type of contract
Services
II.1.4) Short description
One Year Electrical Inspection Contract and remedial works and Portable Appliance Testing within predominantly occupied residential properties. The approximate number of residential properties included in the contract is 1,300.00
II.1.5) Estimated total value
Value excluding VAT:
100 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50711000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
Various locations in Ayrshire.
II.2.4) Description of the procurement
Inspection, identification, locating and fixing of faults, and remedial works to the electrical installations and portable appliance testing within various residential properties and Ayrshire Housing offices over a one-year period. The Contractor will carry out electrical testing and will be required to make good any defects recorded from the results of the test and ensure a ‘clean’ certificate is provided to Ayrshire Housing. All works to be in accordance with the Current Edition of the IEE Wiring Regulations. The properties are located in Ayrshire.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
Contract may be extended for further variable period(s) of up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The Bidder's SPDs will be assessed to ensure all bidders pass the threshold for working with a public body and questions 4C1.1/4C1.2, 4C.6 and 4C.10 scored. The five highest who have passed all other sections will be invited to go through to the tender stage of the procurement procedure. If scores are tied between bidders more than five bidders will be invited to go through to the tender stage. If less than five bidders pass all sections of the SPD only the bidders who pass all sections will be allowed to proceed to tender stage. If Ayrshire Housing consider there is insufficient acceptable bidders the procurement may be cancelled.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register - ://www.gov.uk/government/organisations/companies-house or equivalent in other countries.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria has been included in the SPD Scotland module which has been released with this Notice.
Minimum level(s) of standards required:
The relevant selection criteria has been included in the SPD Scotland module which has been released with this Notice.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria has been included in the SPD Scotland module which has been released with this Notice.
Minimum level(s) of standards required:
The relevant selection criteria has been included in the SPD Scotland module which has been released with this Notice.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/09/2021
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/10/2021
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
between 2022 and 2024 dependent on options being taken up.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE 1: A DRAFT portion of the Invitation to Tender Documents providing Conditions of Contract, Preliminaries, Second Stage Quality Scoring Section, Community Benefit Matrix, Specification and Ayshire Housing's current procurement strategy has been uploaded to the Portal. This is for information and GUIDANCE ONLY as to the requirements of the contract. Bidders should satisfy themselves that they can fulfill the contract requirements prior to completing the SPD.
NOTE 2: As the current EICR contractor has withdrawn from the contract prior to completion of the 5 year period, Ayrshire Housing require to accelerate the completion of these works within this new contract. Early completion of the procurement is also essential, therefore as all the tender documents except the pricing sections have been provided at Stage 1 of this restricted procedure it is Ayrshire Housing's intention to complete the second stage of the procurement within a 15 day time limit.
NOTE 3: The question and answer facility will close 7 days prior to the SPD return date.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=665115.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Ayrshire Housing is committed to contributing to the social, economic and environmental well being of their residents in Ayrshire.
For the Community Benefit Requirement please refer to the Community Benefit Matrix provided with the DRAFT Invitation to Tender document.
The Community Benefit requirements are a PASS or FAIL scoring criteria for this tender competition. Bidders should review the matrix before completing the SPD and ensure they can provide the minimum benefit if selected to go through to the tender stage.
(SC Ref:665115)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=665115
VI.4) Procedures for review
VI.4.1) Review body
Ayr Sheriff Court
Wellington Square
Ayr
KA7 1EE
UK
VI.5) Date of dispatch of this notice
27/08/2021