Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Chosen Hill School
Brookfield Road, Churchdown
Gloucester
GL3 2PL
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.chosenhillschool.co.uk/
I.1) Name and addresses
Farmor's School
The Park, Fairford
Gloucestershire
GL7 4JQ
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.farmors.gloucs.sch.uk/
I.1) Name and addresses
Cirencester Kingshill School
Kingshill Lane
Cirencester
GL7 1HS
UK
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKK1
Internet address(es)
Main address: https://www.cirencesterkingshill.gloucs.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Chosen Hill School Cluster – Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier/s will be required to provide Catering services for Chosen Hill, Farmor’s and/or Cirencester Kingshill Schools.
• LOT 1 - Chosen Hill School, Brookfield Road, Churchdown, Gloucester GL3 2PL
• LOT 2 - Farmor's School, The Park, Fairford, Gloucestershire, GL7 4JQ
• LOT 3 - Cirencester Kingshill School, Kingshill Lane, Cirencester, GL7 1HS
Please note that whilst sharing a joint procurement process, each School is entirely independent of the others and each individual catering contract may be awarded to a different contractor, with each school ultimately making its own award decision.
This tender is split into 3 LOTS – Suppliers will be required to submit a separate SQ response via LTMS for each of the LOTS they wish to participate in, links below:
LOT 1- https://litmustms.co.uk/respond/995WUPRXD6
LOT 2- https://litmustms.co.uk/respond/2KB94HQY5N
LOT 3- https://litmustms.co.uk/respond/QF5762Z275
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 295 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
LOT 1 - Chosen Hill School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.
The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.
The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.
The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.
NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.
This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.
For further information, please see the SQ Document.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LOT 1 - Chosen Hill School
To respond to this opportunity, please click here: https://litmustms.co.uk/respond/995WUPRXD6
Lot No: 2
II.2.1) Title
LOT 2 - Farmor's School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.
The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.
The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.
The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.
NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.
This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.
For further information, please see the SQ Document.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LOT 2 - Farmors School
To respond to this opportunity, please click here: https://litmustms.co.uk/respond/2KB94HQY5N
Lot No: 3
II.2.1) Title
LOT 3 - Cirencester Kingshill School
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKK1
Main site or place of performance:
Gloucestershire, Wiltshire and Bristol/Bath area
II.2.4) Description of the procurement
The contract/s covers the scope for the provision of all catering services within the Schools, including hospitality and free issue requirements.
The duration of the contract/s offered is three years commencing on 1 August 2022, concluding on 31 July 2025, with the opportunity to extend by up to an additional two years at the discretion of each governing body.
The contract is offered on a ‘guaranteed performance’ basis with all free issue requirements and hospitality being recharged on consumption at “net” food cost only.
The quality of food provision will be critical and indeed your organisation must be flexible enough to source bakery, meat, fruit and vegetables and dairy products through local suppliers based no more than 25 miles from the School/s. It is expected that menus will feature and utilise products in season.
NB: Please note that the successful contractor/s will pay the procurement consultancy fee on award for each lot of this contract, which will be to the value of:
•Chosen Hill School - £3,000.00 plus VAT.
•Cirencester Kingshill School - £3,000.00 plus VAT.
•Farmors School - £3,500.00 plus VAT.
This fee will be invoiced immediately after the 10 day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three year length of the contract. The total fee will be paid by the successful contractor, in full to Litmus, by no later than Friday 22nd July 2022.
For further information, please see the SQ Document.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
LOT 3 - Cirencester Kingshill School
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/QF5762Z275
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-001154
Section V: Award of contract
Lot No: 1
Title: LOT 1 - Chosen Hill School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2022
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Innovate Services Ltd
06420662
St Andrews House, Woking
Surrey
GU21 6EB
UK
NUTS: UKJ2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 862 730.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: LOT 2 - Farmor's School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2022
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Innovate Services Ltd
06420662
St Andrews House, Woking
Surrey
GU21 6EB
UK
NUTS: UKJ2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 422 594.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: LOT 3 - Cirencester Kingshill School
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/06/2022
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Harrison Catering Services Ltd
02856316
Oxford House
Oxfordshire
OX9 2AH
UK
NUTS: UKJ14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 102 390.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=710193687
GO Reference: GO-202281-PRO-20712620
VI.4) Procedures for review
VI.4.1) Review body
Chosen Hill School
Gloucester
GL3 2PL
UK
VI.5) Date of dispatch of this notice
01/08/2022